Assistant Managing Clerk

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Assistant Managing Clerk is responsible for processing and calendaring all court, agency and other deadlines in accordance with firm guidelines. The Assistant Managing Clerk will report and work closely with the Managing Clerk in handling complex requests and may assign work to junior members of the docketing team.

On any given day, you will:

• Monitor court filings and maintain accurate docketing and calendaring records.
• File documents electronically in agency state and federal courts
• Coordinate hard-copy filings when required.
• Calculate and track litigation deadlines using applicable court rules and statutes.
• Review court notifications, update case information, and maintain records in Compulaw
• Serve as a liaison between attorneys, staff, court personnel, and outside vendors.
• Assist attorneys with procedural questions, court requirements, and filing strategies.
• Assist with attorney registrations and admissions
• Coordinate service of process and manage court-related logistics.
• Conduct legal and procedural research related to court rules, case status, and court orders.
• Collaborate with the Director and Managing Attorney, Docket and other regional managers on quarterly team seminars.
• Assist in the investigation of docket issues and respond to procedural inquiries from attorneys
• Generate deadline reports at attorney request
• Assist with special projects as assigned by the Managing Clerk or the Director and Managing Attorney, Docket.
• Work closely with Managing Clerk in the mentorship and training of team members while performing quality assurance and quality checks on work completed.
• Assist with department projects as needed.
• Assist in the training and mentorship of new hires.
• Assign and help manage workflow of junior team members.
• Assist in the supervision of time and performance management of junior team members
• Assist with docket orientations for new attorney and staff hires.
• Ensure data quality and data assurance initiatives are being followed.
• Assist with monitoring, addressing and documenting concerns regarding quality and quantity of work performed by department personnel.
• Assist in the supervision of the firm wide e-Filing Team.
• Assist with managing department coverage when team members are out.

• Bachelor's Degree or Equivalent Experience
• Minimum 5 years experience working in a Managing Clerk and/or Litigation Docketing Department.
• Ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.
• Substantial knowledge of litigation processes, court rules, procedures and court filings including electronic filings.
• Ability to research, analyze and summarize issues in writing; critical thinking skills to support analysis and summary of findings with a strong commitment to quality of work.
• A service-oriented mindset and ability to collaborate with attorneys, staff and other key members of the firm.
• Demonstrate effective interpersonal skills and the ability to establish effective working relationships with colleagues.
• Ability to work well independently, as well as within a team environment.
• Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail
• Proficient skills/knowledge of MS Word, Outlook and Excel
• Proficiency with PACER, NYSCEF, CM/ECF
• Experience with Compulaw or similar docketing software

Seyfarth…