Legal Assistant; Workers Palm Gardens, FL

Legal Assistant (Workers' Compensation) (Palm Beach Gardens, FL)

Vaughan McLean is seeking a detail-oriented Legal Secretary to support our workers' compensation practice group. The ideal candidate manages fast-paced administrative tasks, communicates professionally with employers and insurance carriers, and keeps case files organized from intake to resolution.

• Document Management:
  Draft, format, and proof read standard correspondence, petitions, motions, and discovery requests.
• E-Filing:
  Handle electronic filing of documents through state systems and coordinate with the Judge of Compensation Claims (JCC) offices where applicable.
• Calendar Management:
  Maintain attorney calendars, schedule depositions, mediations, client appointments, and hearings.
• Client & Provider Communication:
  Answer telephone lines, field inquiries from clients, medical providers, and adjusters, and relay critical updates.
• File Organization:
  Maintain physical and electronic case files, log incoming medical records and bills, and update the firm’s case management software.

• Experience:
  
  Minimum of 1–3 years of secretarial or administrative experience, ideally within a Florida law firm (workers' compensation or insurance defense preferred).
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite and familiarity with legal case management systems.
• Knowledge:
  Basic understanding of Florida workers' compensation terminology, legal procedures, and deadlines.
• Communication
  
  Skills:
  
  Strong verbal and written communication skills;
• Experience with case management systems such has Pro Law and iManage is a plus .

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

This is a non-management position
This is a full time position