Visual Sourcing Coordinator

Effy Jewelry is a family-owned luxury brand with over 40 years of expertise in fine jewelry design, manufacturing, and retail. Known for vibrant gemstones, bold designs, and exceptional craftsmanship, Effy has built a global presence with collections featured in more than 150 boutiques across premier land-based locations and cruise ships worldwide. With a strong foundation in quality, innovation, and customer experience, Effy continues to evolve while staying true to its heritage as a privately owned business.

Our teams operate at the intersection of luxury retail and global travel, delivering a personalized and elevated shopping experience to customers around the world.

We are seeking a highly skilled and organized Visual Sourcing Coordinator to join our Visual Merchandising team. The Visual Sourcing Coordinator supports the successful execution of visual merchandising initiatives by coordinating fixture and prop orders, tracking project timelines, and maintaining critical reporting tools and databases. This role serves as a key liaison between the Visual Merchandising team, vendors, and stores, ensuring timely delivery of fixtures and materials while maintaining accurate project documentation and calendars.

The ideal candidate is highly organized, detail-oriented, and proficient in Excel and project tracking systems.

This role is based at our New York City headquarters and requires being onsite five days a week.

• Coordinate the ordering and distribution of fixtures, props, and visual merchandising materials for visual merchandising initiatives, including special projects and holiday roll-outs across land-based stores and cruise line locations
• Manage order placement with vendors and closely monitor production progress through regular check-ins and tracker maintenance; coordinate with Effy logistics to transition shipments from factory to stores, ensuring continuous visibility across the entire fulfillment cycle.
• Partner with the Director of Visual Merchandising, Effy logistics teams, vendors, and cross-functional teams to resolve delivery issues and communicate regular status updates and project reports to stakeholders.
• Support sampling requests for new visual merchandising fixtures, props and materials through ordering, receiving, compiling feedback, and vendor communications.
• Build, maintain and update project trackers, databases, and reporting tools in Excel to ensure accurate and current information; communicate updates to relevant stakeholders via status reports and presentations as needed.
• Support the Visual Merchandising team with budget and project schedule tracking to keep all initiatives on track.

• 1-3+ years of experience in Visual Management, Sourcing, Logistics, Project Management, or related coordination roles
• Advanced Microsoft Excel proficiency (building trackers, data management, reporting)
• Advanced in Microsoft PowerPoint proficiency for status reports and presentations
• Strong proficiency in Microsoft Outlook and general Microsoft Suite tools
• Project coordination and logistics experience
• Exceptional attention to detail and accuracy
• Confident communication with vendors and internal stakeholders at all levels
• Ability to manage multiple vendor requests simultaneously in a fast-paced environment

• Experience with international vendors and managing time zone differences
• Cruise line retail or multi-location retail logistics experience
• Background in jewelry, fashion, or luxury goods retail

This is a logistics and operations role. If you thrive managing data, tracking systems, and keeping multiple vendor relationships moving forward, this is your spot. You're detail-oriented, comfortable being persistent with…