Procurement Operations Coordinator

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Role Snapshot Join a fast-moving procurement team as a temporary contributor supporting purchasing operations in Granville while a new PPS Purchasing Department is implemented. You’ll orchestrate purchase order activity, keep suppliers and stakeholders aligned, and help drive a smooth procure-to-pay flow.

A Day in the Role You start your day at 7:30 a.m. reviewing requisitions in QAD. You convert approved requests into POs, route them for signoff, and transmit orders to suppliers. As confirmations roll in, you verify pricing, quantities, and delivery dates, update PO trackers, and flag any discrepancies. Throughout the day, you monitor supplier delivery schedules, identify late shipments, and communicate status updates to planners and the Materials Manager.

When invoices don’t match, you investigate and resolve variances in Medius. You’ll also handle vendor setup requests, maintain supplier pricing, and prepare concise reports for supply chain meetings before wrapping up at 4:00 p.m.

Key Responsibilities Process and manage purchase orders in QAD: convert requisitions to POs, route for approvals, and send to suppliers.

Track open POs and supplier deliveries; recognize and escalate late shipments; provide updates to planners and the Materials Manager.

Review supplier confirmations; validate pricing, quantities, and delivery dates; maintain PO status tracking tools.

Support procure-to-pay: maintain purchasing records, resolve invoice discrepancies in Medius, and keep supplier pricing current.

Assist with supplier administration and purchasing operations: vendor setup requests, pricing updates, and reports for supply chain meetings.

Schedule & AssignmentM–F, 1st Shift, 7:30 a.m.–4:00 p.m. (30-minute lunch)
Temporary role supporting purchasing in Granville during the rollout of the new PPS Purchasing Department

Qualifications HS Diploma or GED required; AS degree preferred

Minimum:
High school diploma with relevant experience in purchasing, sourcing, or supply chain management

Proficiency in commodity purchasing and in sourcing/procurement practices

Comfort with ERP and P2P tools (QAD for PO management; Medius for invoice reconciliation)
Detail-oriented communicator who can track commitments and follow through with vendors and internal teams

Systems You’ll UseQAD (requisitions, approvals, POs, and status tracking)
Medius (invoice discrepancy resolution within procure-to-pay)
Legal Notes:

Background, no drug test