Office Assistant

Join to apply for the Purchasing Assistant role at Mill‑Max Mfg. Corp.

$25.00/hr - $28.00/hr

Mill‑Max Mfg. Corp., located in Oyster Bay, NY, invites applications for a Purchasing Assistant. The role requires a detail‑oriented, motivated individual who will collaborate closely with suppliers, vendors, and internal departments to procure the materials, supplies, and services essential to our manufacturing process.

• Assist in the procurement of raw materials, consumables, and supplies needed for manufacturing.
• Review and process purchase orders in a timely manner.
• Communicate with suppliers to negotiate pricing, delivery schedules, and terms.
• Monitor and track inventory levels to prevent shortages and overstocking.
• Maintain accurate records of purchase orders, supplier communications, and shipments.
• Ensure that materials meet the required quality standards and are delivered on time.
• Coordinate with the accounting department to ensure accurate invoicing and payment.
• Help resolve any issues with deliveries, quality, or pricing discrepancies.
• Prepare and maintain reports related to purchasing activities.

• High School Diploma.
• 1–3 years’ experience in purchasing, supply chain, or a similar administrative role is a plus but not required.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and negotiation skills.
• Ability to work effectively and multitask in a fast‑paced environment.
• Familiarity with manufacturing processes, industrial procurement, and inventory management.
• Basic knowledge of contracts and vendor agreements.
• Full‑time, hourly employee; reports to the Department Manager.
• First shift: 7:30 AM to 4:30 PM, Monday–Friday.

Mill‑Max is proud to offer a comprehensive benefits package that includes competitive salaries, health care coverage, a 401(k) plan, profit sharing, tuition reimbursement, and more.