HVAC-R Purchasing Agent

• Vendor technical resources

100% ownership of purchasing decisions and $0 unexplained price variance.

• Pricing

Get the Right Part. At the Right Price. On Time. Own It Until It’s Done.

Airlogix is looking for a Purchasing Agent who understands that purchasing is not just placing an order.

In commercial HVAC-R, the wrong part can cost a technician hours, delay a repair, frustrate a client, and turn a profitable job into a problem.

Your job is to prevent that.

You will own the process of identifying, sourcing, purchasing, tracking, and closing the loop on the parts our field teams need to keep commercial and industrial HVAC-R systems running.

We are looking for someone who is hungry, humble, smart, technically curious, and relentless about follow-through.

"I sent the email."

"It's handled."

Before an order is placed, you'll verify that we're buying the right part.

• Equipment model and serial numbers
• Manufacturer documentation
• Parts breakdowns and technical literature
• OEM and aftermarket options
• Technician information from the field
• Vendor technical resources

You don't need to be an HVAC technician.

But you do need enough mechanical aptitude and curiosity to learn HVAC-R equipment, understand what you're looking at, ask intelligent questions, and refuse to guess when accuracy matters.

Wrong-part and avoidable return rate of 10% or less.

You will find the best available solution—not simply call the first vendor.

• Source HVAC-R equipment and parts
• Compare vendors and alternatives
• Negotiate and confirm pricing
• Verify availability and lead times
• Manage freight considerations
• Find substitutions when appropriate
• Place orders at or below the material cost allocated in the job whenever possible
• Escalate intelligently when cost or availability changes

We expect 100% ownership of purchasing decisions and $0 unexplained price variance.

Nobody should have to chase you for an update.

• Pricing
• Availability
• Lead times
• Freight
• Substitutions
• Backorders
• Warranty issues
• Changing delivery conditions

Internally, you will keep Operations and Account Management informed so they can communicate accurately with technicians and clients.

Requests should be acknowledged within one business day
, with meaningful updates at least every 48 hours while an item remains open.

Placing the PO is not the finish line.

ordered->confirmed->shipped->received->resolved.

If something changes, you'll find out.

If something goes wrong, you'll work the problem.

If a vendor promises something, you'll follow up.

We are looking for someone who naturally keeps a mental—or preferably documented—list of open loops and hates letting one fall through the cracks.

Money sitting on a vendor's shelf is still our money.

• Unused parts that should be returned
• Defective parts eligible for warranty
• Vendor credits that haven't been received
• Reimbursements that need follow-up

And you won't consider the job complete until the return, credit, or reimbursement is confirmed.

Once procurement priorities are handled, you'll also support our estimating team by gathering:

• Supplier pricing
• Equipment pricing
• Material costs
• Equipment information
• Availability and lead times

When you commit to an estimating request, our expectation is that you deliver it within 24 hours
.

• HVAC-R parts or equipment distribution
• An HVAC or refrigeration supply house
• Commercial HVAC-R service or mechanical contracting
• HVAC/R…