Facilities Property Coordinator

Facilities Property Coordinator

The mission of the Procurement Department is to ensure efficient College operations by obtaining all goods, equipment and services while ensuring compliance with rules and regulations set forth by all governing agencies. The Procurement Department seeks applications for a Facilities Property Coordinator. The successful candidate will report directly to the Procurement Director. Responsibilities include, but are not limited to the following:

• Maintains a computerized inventory of existing and acquired assets

• Supervises the inventory of all equipment and furniture

• Reconciles all equipment records on an annual basis

• Assesses conformation with all governmental guidelines and applicable accounting and auditing standards

• Supervises the decaling and/or recording by numbers of college equipment

• Oversees the administration, placement, transfer and disposal of equipment to other offices and locations

• Creates, maintains and updates records for damaged, lost and stolen equipment

• Supervises the reconciliation of equipment records on financial reports and prepares monthly status reports

• Administers staff loaner program and maintains related accountability

• Coordinates with IT and Security to report, track and recover missing inventory

• Develops and implements inventory system for non-inventorial assets

• Assists the Director of Procurement, Property Management, Print Shop, Receiving and Mail Services in the development of policies and strategies to safeguard the college assets

• Liaises with heads of departments, monitoring and maintaining accountability records for departmental asset portfolio

• Coordinates with HR during exit interviews for asset recovery

• Represents the Property Management Department at meetings as required

• Supervises the maintenance of perpetual inventory of stock for various supplies

• Prepares and updates procedure manuals

• Uses CUNYfirst system to manage receiving notification

• Operates arrival system and utilizes system to automate delivery recordings

• Creates and maintains receiving and delivery procedure for Tax Levy, Non-Tax Levy, and Research Foundation related purchases

• Coordinates with IT to maintain an IT equipment delivery and installation process

• Manages multiple storage sites for the college assets

• Performs other duties as assigned

• Essential duties require on-campus presence

• All CUNY employees must reside within a commutable distance to the tri-state area

Bachelor's Degree required.

The following qualifications are preferred:

• CUNY Experience preferred

• Experience with Financial Supply Chair module and People Soft/Oracle is a plus

• Proficiency with MS Excel and MS Word

• Excellent organizational skills

• Availability to work evening and weekend hours when required

Maintains and tracks fixed assets and equipment.

• Coordinates and communicates with Purchasing, Accounts Payable, Receiving, and Storeroom personnel to track and manage fixed assets inventories

• Conducts physical inventories of College property in accordance with established federal, state, and city policies and procedures

• Works with College Public Safety personnel to safeguard property and maintain proper equipment control

• Maintains systems and databases to track assets; prepares and reviews routine reconciliation reports

• Assists in proper equipment disposal, transfer and salvage activities following City, State, and Federal regulations, and in accordance with University policy

• Assists in records management

• May supervise personnel in conducting inventory and performing routine tasks

• Performs related duties as assigned.

Job Title Name:
Facilities Property Coordinator

Assistant to HEO

Non-exempt

$63,995 - $76,041;
Salary commensurate with education and…