Project Manager

BGB Group
Project Manager
Our Agency BGB Group is a healthcare communications agency that offers a wide range of services, including traditional pharmaceutical advertising, promotional medical education, payer marketing, and consulting services. Known for excellence and professionalism, we’re hired as strategic and creative partners by our biopharmaceutical clients to drive category/brand awareness and growth.

Position Overview The Project Manager is responsible for internally leading project(s) from inception to execution. This includes planning, execution and managing the people resources and scope of the project(s). Ensuring functional team alignment so that activities and deliverables for medium size complexity projects/accounts are executed on time, on budget, at the highest possible level of quality. In addition, the Project Manager supports client engagements and conform to agency process.

The Project Manager is an important member of the team(s), working closely with the account and functional department project leads to meet and exceed performance targets, foster a positive work environment, and serves as a model of professionalism and a reflection of the agency’s personality and culture.

• Partners with Account to apply experience across program mix, technologies, and promotional channels to deliver innovative solutions, leveraging agency capabilities that address client needs
• Creates and manages project workplans at the program level, partnering with Account to define project requirements and success metrics and Resource Management to develop appropriate staff plans
• Creates risk mitigation plan (when needed) with possible scenarios and solutions for projects based on executional experience as well as specific areas of project uncertainty
• Collaborates with functional department project leads to evolve agency service delivery process and toolset

• Manages execution of work on assigned projects, holding all team members accountable to the delivery of their assigned work, maintaining projects SOPs, and adhering to quality control practices
• Manages and documents work status/hotsheets ensuring that team is tracking appropriately to the workplan
• Proactively tracks resource needs across projects and alerts resource manager of unfulfilled gaps or capacity
• Actively mitigates risk by anticipating potential executional barriers, identifying quality, budget, and timeline impacts, and developing possible solutions with appropriate input and collaboration
• Identifies and documents internal changes in scope or workplan and alerts Account if client follow-up is needed
• Resolves executional issues in partnership with account, ensuring appropriate team communication and escalation as warranted

• Participates in client status/execution meetings as needed to support communication/understanding of executional tasks and processes
• Partners with Account to help problem-solve executional challenges

• Works with Account lead to define team processes, communications plan and rules of engagement, and manages team adherence
• Develops and deploys consistent project documentation including scopes of work, project plans, solution blueprints, project definition plans, contact/status/reports/hotsheets
• Collaborates with department leads to develop, document, and disseminate clear workflow plans and staff assignments to support execution of work

• Employes agency methodology for estimating project hours, fee, and costs and provides solid rationale
• Partners with Account to represent agency financial objectives when communication and negotiating budgets and amendments
• Monitors staffing and expenditures across team to ensure actuals remain in line with estimates, client guidelines, and agency financial performance goals
• Maintains timely and appropriate communication of financial status across assigned projects to Account and supervisor based on agency SOPs
• Collaborates with Account to manage scope changes and financial reconciliations
• Supports fiscal account management with Account leads by providing information and POVs