Corporate Facilities Services Administrator

Corporate Facilities Services Administrator

Job Reference:

Update Date: 18/12/2025

Business Type: Operations

Contract Type: Permanent Contract

Salary Range: $130k-$165k

Location: Americas, United States Of America

Credit Agricole Corporate & Investment Bank’s Property & Corporate Services (“PCS”) team is responsible for the design and construction of real estate projects, corporate office services and the maintenance, safety & security of the office facilities in the Americas. The office spaces contain a mixture of flexible office spaces, dedicated trading rooms, and technology rooms supported by critical power and cooling infrastructure.

The PCS team seeks an Administrator to oversee the management and maintenance of the office facilities and connected infrastructure and supervise corporate services functions.

• Oversee outsourced security guard staff ensuring around the clock onsite coverage and monitoring of physical access and security cameras.
• Manage operation of electronic security access and surveillance systems and issuance of 2FA access cards.
• Oversee building management system and supplemental MEP equipment supporting the New York and New Jersey offices.
• Coordinate inspections of supplemental fire safety systems including pre‑action systems, underfloor smoke detection systems, and fire extinguishers in various locations.
• Manage all preventative maintenance programs for office facilities and ensure performance in compliance with manufacturer recommendations, code requirements and best practices.
• Support activities related to maintenance and repairs at the corporate owned residence in New York.
• Manage registrations of the New York office’s HVAC and power infrastructure with local and federal agencies.
• Oversee the annual pull‑the‑plug tests at the New York and New Jersey offices.
• Ensure that all operating and occupancy permits issued to CACIB required by NYC Building and Fire Codes are current and valid.
• Coordinate Fire Safety Teams at the New York and New Jersey offices, in coordination with local regulations and guidelines.
• Coordinate with cleaning supervisor the ongoing premises cleaning program and oversee contracted day porters.
• Oversee compliance and activities of contract vendors with respect to maintenance of HVAC, life safety systems, lighting, pest control, electrical systems, furniture, ensuring vendor Certificates of Insurance are current.
• Manage and maintain facilities vendor contracts.
• Support other Americas offices on activities involving facilities management, life safety and security.

• PCS functions at Head Office, including the PCS SSI team, and in Canada
• Business Continuity Management, IT, Information Systems Security departments
• Management teams at all satellite offices

• Oversee outsourced mailroom staff and services.
• Oversee outsourced staff managing fleet of Copy / Scan / Print equipment and coordinate with IT team to resolve technical issues.
• Oversee offsite archival records storage processes.
• Assist with oversight of the food services program and its vendors providing executive dining, catering, and coffee services.
• Manage purchasing function for office supplies, stationery, business cards, etc.
• Manage and maintain corporate services vendor contracts.
• Support other Americas offices on corporate services related topics.
• Review construction documents and plans, assist in overseeing construction phase and ensure that all permits, sign‑offs, waivers of lien are obtained and part of the Bank’s official records.
• Assist with coordination of architects and other design professionals, general contractors, vendors and IT staff, from design stage to move‑in.
• Track construction costs against established budget, rendering analysis and critique.
• Develop punch lists with design professionals and general contractor, ensuring all items completed satisfactorily.
• Arrange and coordinate reconfigurations and moves of internal departments as well as new installations, ensuring completion as scheduled.
• Develop space plans using AutoCAD software with department input.
• Maintain up‑to‑date floor plans, seating charts and headcount data for…