Director of Facilities Planning and Operations - Facilities Management
Listed on 2026-01-03
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Management
Administrative Management, Healthcare Management
Director of Facilities Planning and Operations – Facilities Management
The CUNY School of Medicine (CUNY SoM) located in Harlem, New York, is the only public medical school in Manhattan. Building on 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine in 2016. The SoM offers an accelerated BS/MD degree (7‑year program) and a Physician Assistant Master’s Degree (27‑month program).
CUNY SoM’s mission is to recruit highly talented students from diverse backgrounds and to train culturally competent health professionals who can address the healthcare needs of New York’s medically underserved communities.
Under the supervision of the Chief Operating Officer (COO), the Director of Facilities Planning and Operations will provide direction and daily management of the planning, administration and execution of facilities‑related services and operations. Responsibilities include space planning, building maintenance initiatives and setting priorities for project deliverables to ensure on‑time implementation of plans.
Core Responsibilities- Consult with the COO to oversee the SoM services/facilities budget, including capital budgets for facilities‑related requests and projects; manage work‑order requests to ensure timely completion.
- Manage various capital projects and other facilities planning and construction initiatives; oversee the development or modifications for medical education simulation, cadaver, and clinical labs.
- Evaluate and analyze usage and space requirements for offices, science research labs, and other areas; oversee and manage space allocations and utilization.
- Collaborate with school administrators to develop, implement and monitor campus services and facilities operating policies and procedures.
- Work with the Finance Operations Manager to administer the purchasing and processing of invoices for departments.
- Oversee and manage processes for shipping and receiving of mail and packages.
- Work with Finance and related departments to manage and safeguard organizational assets, including equipment tracking, inventory control, and reporting.
- Oversee facility and equipment maintenance and repair, coordinating work with functional experts and outside contractors.
- Oversee storage, transfer and disposal of property, medical equipment, chemical waste and e‑waste in compliance with regulations.
- Manage setup and breakdown of events and office moves.
- Work with the Budget and Finance Offices to identify necessary campus purchases, including technology, furniture, office supplies, cleaning products and vendor services.
- Serve as liaison with building management for the HVAC system and electrical services.
- Supervise Audio‑Visual staff, Broadcast Engineer, Custodial and other facilities staff.
- Represent the School on University Committees, including Environmental, Health, Safety and Risk Management.
- Perform other related duties as assigned by the COO or designee.
Bachelor’s degree in planning, architecture, engineering or related field and eight (8) years’ applicable experience are required.
Preferred Qualifications- Bachelor’s or Master’s Degree in operations, business administration or related field.
- Experience in facilities management, medical laboratory and space planning, preferably in higher education or medical school environment.
- Experience managing facilities‑related capital projects and construction.
- Knowledge of CUNY and New York State asset management, procurement and relevant regulations.
- Experience with space management, room scheduling and inventory/asset management software.
- Experience serving as liaison between building occupants and facilities professionals.
- Exceptional customer‑service orientation and strong collaboration skills with faculty, staff, students and maintenance personnel.
- Strong organizational skills, ability to work in a fast‑paced environment, set priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Experience supervising staff.
- Knowledge of People Soft asset management and procurement modules is a plus.
- Availability to work evenings and weekends as needed.
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