Administrative Supervisor AWS - MSHP

Location: New York

Administrative Supervisor AWS - MSHP page is loaded## Administrative Supervisor AWS - MSHPlocations:
3380 Reservoir Oval Easttime type:
Full time posted on:
Posted 8 Days Agojob requisition :
JR226655
** City/State:
** Bronx, New York
** Grant Funded:
** Yes
* * Department:
** MMG - School Health Admin And OPS
*
* Work Shift:

** Day
* * Work Days:
** MON-FRI
** Scheduled

Hours:

** 8 AM-3:30 PM
** Scheduled Daily

Hours:

** 7.5 HOURS
** Pay Range:**$48,440.00-$60,550.00  
** Job Summary
** Serve as Supervisory partner to the Office Manager in running the Nursing Payroll/Resource Center. Supervisor non-clinical operations in the Nursing Payroll/Resources Center smoothly and efficiently, ensuring optimal environment and internal customer service experience (s).Coordinate and maintain the following regulatory compliance, payroll, scheduling, HR &staffing needs, budgetary/financial analysis and reporting, environmental needs, and inventory management for all assigned units on the Moses campus in conjunction with ANMs and DONs.Assist

with on-boarding, termination and disciplines within the institution.

Depending on the circumstances or particular work project, this position may be occasionally expected to work hours varying hours and shifts, including evenings and weekends to provide coverage or meet deadlines.

** Essential Functions
*** Regulatory Compliance  Utilize tracking tools to track and schedule staff for required regulatory and educational competencies (i.e., Licensure, OHS, Performance Appraisal, BLS, etc.)  Maintain employee's personnel files for regulatory compliance purposes.  Conduct random regulatory audits and ensure al deficiencies are rectified.
Employee files are complete, current and all regulatory standards are met.
Staff are current and up to date with all regulatory requirements to fulfill their job duties.
* Scheduling  Creates unit schedule for staff ,calls staff in to work supplemental shifts ,and assigns appropriate coverage for staffing deficiencies.  Ensures all appropriate schedule information is entered in to Kronos. Reconcile all schedules daily  Create and track vacation grids    Ensure appropriate staffing levels are maintained at all times.
* Environment and Inventory  Ensure the environment is maintained to regulatory standards;
Address necessary issues pertaining to the unit (i.e., patients and public bathrooms, spills, cleanliness, equipment malfunctions, trouble shooting and overall environmental landscape)    Presentable, clean, and organized working environment that meets all regulatory standards    Appropriate inventory levels
* Budgetary/Finance  Meet with

D.0.N's Nurse Managers, Office Manager  Assist in budgetary/financial preparation, analysis and reconciliation. Responsible for data maintenance and running of weekly/monthly reports such as Budget  Variance, Position Control, Cost Center Allocation, Per Diem or OT Utilization, etc. Analyze and manipulate data to identify trends, discrepancies, and operational/financial outliers.
Consistent, timely, and accurate budgetary/financial report preparation and analysis.
To make changes managers wants on their T.O to manage the budget correctly.
To verify the numbers of FTE available for their units.
Create new budgeted/unfunded requisition that meets their approval and approved VP before posting
* HR related processes  Assist staff with questions related to Payroll ,HR, Policy Guidance, T Support, Talent Management tc.  Track and manage all position requisitions though-out the Finance and HR process  Coordinate all personnel activities of the department including:  Track work flows (initiate/approvals/deadlines),position activations ,terminations, transfers, Master Data Reports, and any additional requested reports.  Manage the discipline track for all associates.
Timely and efficient staffing and on-boarding processes    Prompt and accurate SAP transaction processing on both the Finance and HR Side    Proactive managerial support to Office manager/Nursing Resource Center in all staff related issues, processes training, etc.
* Serves as liaison with

B.l.S, Human Resources and Payroll Department    Contact B.I.S when they are questions and or…