Deputy Director of Administration

Deputy Director of Administration

The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City’s architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners and supported by approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees.

There are more than 38,000 designated buildings and sites in New York City, most of which are located in 158 historic districts across all five boroughs.

The Deputy Director of Administration is a key member of LPC’s Administration Department, responsible for personnel, facilities management, operations, records management, and financial management. This position reports to the Director of Human Resources Management and Operations and directly supervises the Records Associate and Receptionist/Operations Associate.

• Processes personnel actions for all hires, transfers, separations, and leaves of absence.
• Assists with recruitment and processes civil service transactions, including civil service appointments and list calls.
• As facilities manager, liaises with DCAS and vendors for resolution of facilities requests and issues.
• As Records Management Officer, maintains agency’s records retention schedule and ensures compliance; supervises the work of the Records Associate.
• Serves as coordinator/liaison for Citywide Employee Programs, including but not limited to Training and Development, Safety and Health Program, 55a, New York City Employee Retirement System and Workers Compensation.
• Assists with emergency management and serves as key member of the Continuity of Operations Planning (COOP) team.
• Manages front desk operations and supervises the work of the Receptionist/Operations Associate.
• May assist with core functions of the Administration Department as a back‑up, which includes payroll and timekeeping, procurement processes, and financial management duties; and
• Undertakes special projects related to personnel and operational initiatives as directed by the Director of Human Resources Management and Operations.

• A master’s degree from an accredited college or university in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school and one year of satisfactory full‑time professional experience in one or a combination of the areas described below;
  
  or
• A baccalaureate degree from an accredited college or university and three years of satisfactory full‑time professional experience in the areas described above.
• An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full‑time professional experience as described above.
• A four‑year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full‑time professional experience as described above.
• A combination of education and/or experience equivalent to items 1-4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described above.

• Strong knowledge of City personnel rules and regulations.
• Strong knowledge and familiarity with City applications: PRISE, NYCAPS, CHRMS, pi, and Citytime.
• Strong supervisory and project management experience preferred.
• Excellent time management skills and a proven ability to meet deadlines.
• Ex…