Project Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

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We have an exciting opportunity to join our team as a Project Coordinator. The Department of Population Health at the NYU Grossman School of Medicine seeks a Project Coordinator with experience in complex project management to work across a multidisciplinary team to track, initiate, manage, and complete major projects associated with the City Health Dashboard and Congressional District Health Dashboard. Under the supervision of the Assistant Director, this position will also be required to liaise with external parties to communicate budget and project priorities.

The Dashboards are interactive data and mapping websites developed by NYU Langone Health to help US policymakers, community-based organizations, journalists, and others leverage the power of data to improve health and well-being.

The team that updates and maintains the City Health Dashboard and Congressional District Health Dashboard consists of data, communications, partnership, and policy specialists. This role works with all members of that team, including external web developer consultants, to track and coordinate deliverables across weeks and months of the project. The most complex deliverables include data releases and website feature updates. On both websites, the team releases new years of data or new features more than three times per year.

This role is responsible for supporting the intricate planning of these releases and monitoring the progress of all 20+ stakeholders. Planning for these releases involves brainstorming with team leadership, crafting project charters and presentations, creating work plans in MS tools, monitoring feedback in JIRA, and communicating progress in team meetings.

• Project Coordination -Coordinating moderately complex projects that include, but are not limited to,collaborating/communicating with the team and external parties ona daily and/orweeklybasistoorganize and coordinate components needed to initiate, conduct, and conclude project activities, and contributing to the development of project schedules and track project-related activities.

  • Utilizing, innovating, and augmenting a complex setof interdependent
    
    Microsoft tools to track, visualize, and manage timelines and deliverables, assist with progress reporting, and support the completion of grant deliverables. This work will require understanding project dependencies andteam member capacity and priorities inorder to co-develop workflows and tools that facilitate efficiency and collaboration.

  • Working with internal and external parties to organize multiple projects and project components. This includes facilitating thisprocessbycommunicating with all parts of the team and using team roadmaps and senior team priorities as a guide.
    
    This work will require using project roadmaps (developed by the Assistant Director) to design monthly data release schedules and weekly project timelines, which are communicated to leadership and external web developers through written charters and presentations. As project priorities change or external parties present complexities, this role will work with their manager to develop solutions that consider the strengths, budgets, and capacity constraints of all stakeholders.

  • Presenting project and release timelines to all team members and leadership and closely monitoring project progress to flag any potential delays or changes.

  • Monitoring project budgets and expected estimates to flag overspending or the need for resource reallocation within our web developer contract and budget.

  • Collaborating with teammates responsible for public health communication, data analysis, and website…