Director of Capital Projects

Job Details

• Job Location:
  
  Heart Share, 330 Jay Street 29th Fl, Brooklyn, NY, 11201 - Brooklyn, NY 11201
• Position Type:
  Full-Time
• Education Level: Bachelors Degree or Equivalent
• Salary Range: $ - $ Salary/year
• Travel Percentage:
  Up to 50%
• Job Shift: Day

Heart Share’s Director of Capital Projects is responsible for overseeing the development, implementation, and oversight of the agency’s capital improvement projects, ensuring they are completed on time, within budget, and in compliance with organizational standards and safety regulations. The role requires hands‑on supervision of construction activities, including coordination with architects, engineers, and contractors. The ideal candidate will lead Heart Share’s efforts to design capital plans that prioritize accessibility and the evolving needs of aging populations by ensuring that all capital improvements incorporate universal design principles, ADA compliance, and age-friendly features.

• Lead the development and execution of capital improvement projects, including renovations, structural repairs, MEP system upgrades, envelope restoration, and amenity enhancements.
• Assess capital needs across all agency-owned and leased properties—including residential homes, condos, apartments, commercial spaces, and school facilities and develop multi-year capital plans accordingly, including the preparation of project scopes of work and related RFPs.
• Collaborate with the SVP of Real Estate Strategy & Systems, Vice President of Properties, and program leadership to design capital plans that prioritize accessibility and the evolving needs of aging populations. Ensure that all improvements incorporate universal design principles, ADA compliance, and age-friendly features by evaluating mobility challenges, reducing physical barriers, improving lighting and signage, upgrading restrooms and entrances, and integrating technologies or infrastructure that support safe, independent living for individuals with physical, sensory, or cognitive impairments.
• Capital improvements may range in scope from minor facility upgrades (bathrooms, etc.) to comprehensive facility-wide renovations.
• Assist with large‑scale projects related to violation resolution, particularly those involving coordination with City agencies and regulatory authorities.

• Oversee the management and use of Heart Share’s OPWDD‑funded Residential Reserve for Replacement (RRR) funds to ensure timely and appropriate use of funds.
• Assist in the preparation and submission of Prior Property Approval (PPA) requests to OPWDD, when required.
• Assist with any required reporting and documentation associated with capital grant funding, ensuring compliance with grantor guidelines, timelines, and audit requirements.
• Engage stakeholders in value engineering processes to optimize scope and budget alignment.
• Monitor project expenditures to ensure strict adherence to approved budgets and financial controls.
• Review, prepare, and submit contracts, change orders, and other project‑related documents for executive approval.
• Process and submit all invoices for construction, architectural, and related services in a timely and accurate manner.

• Direct all phases of capital projects from initial scope development through closeout, ensuring alignment with scope, schedule, and quality expectations.
• Develop and manage detailed project timelines in collaboration with contractors, vendors, and program staff.
• Resolve scheduling conflicts, coordinate site access, and mitigate disruptions to program operations.
• Provide on‑site supervision of…