Director, Administration & Operations College of Arts & Sciences

Position: Director, Administration & Operations for College of Arts & Sciences
Location: Old Westbury

Overview New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York;
Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu.

Responsibilities The Director is the primary budget officer for the college and supports the Dean with fiscal oversight including purchasing, budget planning, forecasting and analysis, financial reconciliation and reporting.  Working with the Dean and Departmental Chairs, prepare annual budget submission, including detailed budget proposal, staffing plan, new faculty requests, capital requests, and all supporting analysis. Cost center manager for all CAS departments, approving all budget amendments, reimbursement requests, requisitions, and period activity pay (stipends) in Workday.
Prepare allocation schedule of instructional release and approve faculty load management submissions.  Review of all grants, external and internal, to determine faculty stipends, release and grant budget required, and incorporate this funding into overall budget plan. Works collaboratively with the Dean’s administrative staff to coordinate the day-to-day activities of the Dean and Associate Dean. Primary liaison to central university budget and finance.

Provides financial and resource context for all strategic planning efforts of the college. Ensures that all institutional procedures and policies are adhered to as it relates to purchasing and requisitions, p-card use, staff T&E expenses, reconciliation, and reimbursements.  Point person for all operations-related issues, space planning, logistics, and facility maintenance as it relates to all areas used by the college, as well as oversight of all college capital projects.  

Coordinates all appropriate human resource actions including new hire requests, modification to current staff’s status, position descriptions, and job searches.
In-depth knowledge of all financial data systems available at NYIT (i.e., Workday, People Soft, PowerBI) as well as become well-versed in all university policies and procedures related to accounting/fiscal activities and accountability.  The Director processes all financial transactions and assists the Dean and senior management in making spending decisions. Perform other duties as assigned. QualificationsA Bachelor’s degree in Business Administration, accounting or related field.

An MBA is preferred.  Must have extensive experience (5 year plus) in a financial services environment or a higher education business office setting. Must have knowledge of budget oversight and planning. Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and familiarity with Workday is necessary. Candidate must be able to work effectively and collegially with all levels of management and staff.

Successful candidate must have excellent organizational and problem-solving…