Grants Manager

POSITION SUMMARY: The Simons Foundation is seeking a Grants Manager. The Grants Manager is responsible for providing comprehensive grant administration for Mathematics and Physical Sciences pre- and post-award grant activities. The Grants Manager will supervise a grants administrator.

This position is a full-time position based on-site at the Simons Foundation’s New York City offices. Visit the Simons Foundation career page to learn more.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES Acts as the main point of contact for applicants, grantees, and institutional administrators

Manages Grants Administrator(s) and serve as the point person for all grant-related questions from the Grants Administrator(s)
Liaises with other departments in the foundation

Interacts with internal Simons Award Manager support staff regarding online grants management

Manages entire RFA process, from announcement to grant activation

Facilitates creation of RFA announcements and schedules

Produces application templates, instructions, and FAQs Coordinates with Program Managers on the review of non-competitive grant applications and renewals

Reviews grant budgets, sends award letters, and activates grants

Oversees grant-related compliance review activities, such as tax status verification and expenditure responsibility for international grantees

Performs grantee due diligence, as needed, to determine legal compliance, as well as financial and reputational risks

Creates grant deliverable templates, instructions, and FAQs Oversees the grant deliverable (renewal, supplemental, carry forward, no cost extension, change of institution and termination) submission and review process

Provides second tier and, in some cases, final review of grant financial statements

Administers the grant closeout process

Prepares internal reports as needed, including quarterly grant updates

Communicate outputs to the Foundation and to the appropriate scientific and grant communities

Develops training materials and standard operating procedures for the department and their portfolio

Develops innovative solutions and continuously improves grants processes and procedures to streamline workflows and increase efficiency

Stays abreast of industry trends, best practices, and standards

Defines workflow requirements for the Foundation’s grants management system, Simons Award Manager (SAM), in partnership with program staff for configuration

Actively builds and maintains strong relationships with relevant internal and external grants stakeholders, most importantly, Scientific Program Directors and Managers Perform other duties or tasks as assigned or required MINIMUM QUALIFICATIONS Education

Bachelor’s degree

Experience

At least 3 years’ work experience in grants administration is required, 5 or more is ideal

Experience at the grants manager level is strongly preferred

People management experience (in a direct supervisory role) is strongly preferred, including delegating tasks and mentoring team members

Knowledge of Smart Simple or a related award management system is preferred Related Skills & Other Requirements Ability to work independently and manage others

Ability to balance/complete multiple tasks while working under deadlines with competing priorities in a fast-paced environment

Excellent problem-solving skills and the ability to proactively anticipate needs

Ability to adapt to changing needs while maintaining attention to detail

Demonstrates flexibility and sound judgment when managing multiple priorities

Superb Excel and PowerPoint skills

Strong attention to detail

Outstanding interpersonal skills — must be able to work well with and adapt to diverse personalities and communication styles

Exceptional written and verbal communication skills

Eagerness to grow with the position as the…