Production & Inventory Assistant

Description

Protora is formerly C Speed. We build radar and surveillance systems that give military and government customers eyes on their airspace, borders, and critical sites. Our name draws from the Praetorian Guard
, elite soldiers whose job was to watch and protect
. That history shapes our mission today:
we take first watch, so the people we protect don't have to
. We are a growing company with a new brand and a clear direction. This role supports the day-to-day administrative, inventory, and production activities that help keep our Liverpool operations organized, accurate, and moving efficiently.

Protora is hiring a Production & Inventory Assistant to provide administrative and operational support for our production and inventory activities in Liverpool, NY
. This role is primarily focused on documentation, data entry, recordkeeping, coordination, and inventory support
, with additional hands-on assistance in shipping/receiving and light production or assembly as needed. The ideal candidate is highly organized, detail-oriented, comfortable working with computer systems and data, and able to manage multiple priorities in a fast-paced environment
.

• Maintain accurate production, inventory, warehouse, and operational records and supporting documentation.
• Enter, update, and reconcile information in inventory, ERP/WMS, and related business systems; assist with routine reports and data accuracy.
• Prepare, organize, and maintain work orders, inventory records, shipping/receiving documents, and other production-related files.
• Support day-to-day coordination and communication of production and inventory activities, following up on information, materials, and documentation as needed.
• Monitor inventory levels and assist with inventory transactions, cycle counts, reconciliations, material movement, and resolution of discrepancies.
• Assist with receiving incoming materials, verifying quantities and documentation, stocking materials, and maintaining accurate records of incoming and outgoing inventory.
• Prepare shipping documentation and support packaging, outbound shipments, carrier coordination, and related recordkeeping.
• Help maintain an organized, safe, and efficient production and inventory area, including materials, supplies, and work spaces.
• Provide light hands‑on production and assembly support as needed, following established work instructions, procedures, and quality requirements.

• 2+ years of administrative, operations, production support, inventory, warehouse administration, or related experience.
• Strong computer skills, including Microsoft Excel, Word, and Outlook
  , with comfort learning new systems and tools.
• Experience with data entry, recordkeeping, documentation
  , and maintaining accurate information.
• Experience with inventory, ERP, WMS
  , or similar business systems preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and follow through on assignments.
• Strong written and verbal communication skills and a collaborative, service-oriented approach.
• Experience in inventory control, shipping/receiving, manufacturing, or a production environment
  ; hands‑on assembly experience is a plus.
• Comfort working in a combined office, production, and warehouse environment and providing hands‑on operational support as needed.

• Ability to alternate between seated administrative work and standing/walking throughout the production and warehouse areas.
• Ability to perform occasional hands‑on production or assembly tasks requiring gripping, repetitive motion, and fine manipulation of small parts and tools.
• Regular lifting, carrying, and positioning of up to 50 lbs. (e.g., components, cartons,…