Planning & Operations Senior Specialist

Base pay range

$85,000.00/yr - $95,000.00/yr

This range is provided by adm Indicia. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

adm Indicia is a next-generation brand activation agency. We create and activate meaningful brand experiences that drive ROI.

Our purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase. Everything we do is optimised through leading strategic capability and actioned through executional excellence.

Our substantial investment in technology and data science and resource, provides our differentiation in the marketplace. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.

• Collaborative – we thrive through our relationships.
• Courageous – we create boldly and execute fearlessly.
• Authentic – we act with integrity and transparency.
• Pioneering – we win when we lead the way.
• Purpose-driven – we create meaningful, sustainable and profitable brand experiences.

The Planning and Operations Senior Specialist role is part of the Marketing team within a key client and will be exposed to a variety of Marketing initiatives across the client’s portfolio of brands.

The Planning and Operations Senior Specialist will establish and build positive relationships. Responsibilities include managing monthly newsletters, coordination and project management of cross-functional teams, creation and maintenance of marketing documents and compiling monthly reports. The ideal candidate is an effective communicator, extremely organized and experienced managing multiple projects simultaneously. This individual has an eye for detail, the ability to develop close working relationships, and thrives in a fast‑paced environment.

• Project and calendar management: Maintain the master marketing calendar and proactively follow up with internal and external stakeholders to ensure all deadlines are met. Collect and consolidate relevant information and share updates with the broader Marketing team to keep everyone informed and aligned.
• Marketing asset management: Support and maintain the company's internal platform by liaising with IT and creative agencies. Manage the production and distribution of the monthly newsletter and perform regular audits to ensure asset accuracy and compliance.
• Coupon program coordination: Partner with cross-functional teams to oversee the entire coupon lifecycle, including scheduling, setup, tracking, and billing.
• Cross‑portfolio document preparation: Create and update a range of marketing materials, including quarterly sell sheets, innovation packets, and market investment summaries, to support the broader marketing team.
• Performance reporting: Compile monthly usage reports for marketing assets and provide actionable insights and recommendations to improve visibility and usage.

• Required:
  
  Bachelor’s degree or higher.
• 6+ years of proven experience in a business, marketing, or project management role.
• Demonstrated experience in managing multiple projects simultaneously, with a strong focus on organization and attention to detail.
• Excellent verbal and written communication skills
  , with the ability to build and maintain strong working relationships.
• A proactive and persistent approach to follow-ups and stakeholder management.
• Hybrid working
  ; 3 days a week in NYC office.

• Interest or experience in the retail marketing or operations space.
• Experience in a fast‑paced or deadline‑driven environment.

We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.

Mid‑Senior level

Full‑time

Project Management, Advertising, and Marketing

Advertising Services and Marketing Services