Marketing Operations Project Specialist III

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Marketing Operations Project Specialist III

Fully Remote
• NY

The National Bleeding Disorders Foundation (NBDF) is dedicated to finding cures for inheritable blood and bleeding disorders and to addressing and preventing the complications of these disorders through research, education, and advocacy, enabling people and families to thrive. Learn more  !

As the Marketing Operations Project Specialist III, you will play a central role in keeping NBDF’s marketing, advertising, and sponsored media initiatives organized and on track. Reporting to the Database Marketing Manager and working closely with the Vice President of Marketing and Communications, you will plan, coordinate, and manage the details that support successful project execution across teams. You will support organizational revenue initiatives by coordinating sponsored media placements, managing timelines and deliverables, and partnering with internal teams and external partners to ensure approved plans are executed accurately and on schedule.

During high-volume periods, you will also provide hands‑on operational and digital marketing support to help campaigns and partnerships run smoothly. This is an opportunity to deepen your experience in marketing operations, project management, and advertising coordination while contributing to mission‑driven work that supports the bleeding disorders community.

• Plan, manage, and oversee marketing, advertising, and partnership‑related projects from initiation through completion, ensuring timelines, deliverables, and dependencies are clearly defined and tracked.
• Develop and maintain project plans, schedules, and task lists to support consistent, on‑time execution across multiple initiatives.
• Monitor project progress, identify risks or delays, and proactively communicate updates or proposed solutions to maintain momentum and quality.
• Manage multiple concurrent projects and competing priorities, adjusting plans as needed to support organizational goals and campaign timelines.

• Ensure advertising and sponsored media commitments are executed accurately and in alignment with approved plans, supporting organizational revenue initiatives.
• Coordinate with internal teams and external vendors to support timely delivery of advertising assets and placements.
• Support performance reporting and documentation for media initiatives as needed.
• Stay informed on digital advertising trends to support sponsored media offerings, contributing ideas and insights that enhance sponsor engagement over time.

• Serve as a central point of coordination for cross‑functional marketing and communications projects, ensuring clear communication and alignment among internal teams and external partners.
• Build and maintain productive working relationships with internal stakeholders and external partners to support effective collaboration and successful outcomes.
• Support statement of work and contract‑related workflows by tracking deliverables, timelines, and approvals, and coordinating with internal teams to support payment and compliance processes.
• Provide hands‑on operational and digital marketing support during high‑volume periods to help campaigns and partnerships run smoothly.

To qualify for this unique opportunity, our ideal candidate should have the following skills, education, and experience:

• Bachelor’s degree in marketing, communications, business, or a related field, or an equivalent combination of education, training, and relevant work experience.
• 3–5 years of experience in a marketing, advertising, communications, or marketing operations role with a strong emphasis on project coordination or project management.
• Working knowledge of project management tools and systems (such as , Hive, or similar platforms).
• Proficiency with Microsoft Office tools
• Experience navigating digital advertising platforms (such as Google Ads, Meta Ads, or similar).
• Familiarity with…