Speaker Logistics Manager - Shoptalk Job New York New York USA,Marketing / Advertising / PR

Location: New York

Speaker Logistics Manager – Shoptalk

Hyve Group

Job Description A bit about us:

We’re Hyve – organiser of the world’s fastest-growing and most forward‑thinking B2B events. As the chosen event partner to many of the world’s leading companies, our platforms play a critical role in their strategies – helping them enter new markets, accelerate growth and connect with the people who matter most.

Our portfolio features some of the world’s leading events in sectors like ecommerce, healthcare, edtech, and fintech. We’re growing fast with an entrepreneurial culture that empowers big ideas and quick action, plus an ambitious acquisition strategy bringing exciting new events into our mix.

Alongside our market‑leading events, we’re building tech and data‑driven products that supercharge connections – from one‑to‑one meeting programs and curated table talks to year‑round engagement platforms.

Whatever your role, you’ll join a global team redefining how industries connect, collaborate, and grow – working with some of the most talented people in the business.

Think that sounds good? Wait until our talent acquisition team tells you about the culture.

A bit about you:

First things first: whatever your background, beliefs, or ambitions, there’s a culture of belonging at Hyve – and everyone is welcome. The question isn’t where you’ve come from, but where you want to go.

You’ll thrive here if you’re curious, collaborative and not afraid to challenge convention. We look for people who take pride in what they do, who are excited by change, and always moving forward. The kind of people who stay open, keep learning, and look for better ways to make an impact.

Our shared behaviours guide how we work: we dare to do things differently, own our work, embrace collaboration, stay true to ourselves and others, and remember that optimism wins.

If that sounds like you, you’ll fit right in.

A bit about the role:

This role reports to the Director of Event Operations.

Shoptalk is looking for a Speaker Logistics Manager to handle all speaker communication with hundreds of senior‑level retail and technology executives, including the CEOs of a large number of brands, retailers and startups.

As part of your job, you’ll be:

Onboarding speakers
Writing and sending scheduled comms to speakers and their teams throughout the show cycle as their primary contact
Managing the speaker inbox, answering speaker queries
Collating speaker assets and sharing with various teams
Working closely with the content team, keeping up to date with their work and progress
Creating and updating internal content docs and managing agenda changes throughout the cycle
Keeping the web agenda and speaker web page up to date
Managing the agenda and speakers for the onsite app
Organizing and sending speaker gifts
Working closely with the marketing team to proofread speaker campaigns and distribute assets to speakers where needed
Creating run of show documents for stages
Working with the AV provider to collect speaker presentations
Working with the app supplier to collate info for onsite check‑in app
Traveling to shows to manage the on‑site speaker experience
Organizing supplies for the speaker's lounge onsite, creating briefs, and working with temporary staff to ensure a smooth running of the lounge
Briefing stage managers onsite

To be successful in this role, you’ll have:

Minimum 2-4 years of work experience
Ability to write with flawless spelling and grammar to communicate with senior‑level executives
Possess extremely strong organizational skills and attention to detail
Have experience building and managing spreadsheets and doing data merges
Ability to think quickly and analytically while executing on logistical tasks
Have a very strong focus on quality and customer experience Here’s what we’re looking for from you:
- You want to make a difference by doing things differently
- You see change as a positive
- You welcome fresh perspectives and leave your ego at the door
- Even in adversity, you manage to stay positive
- You welcome the challenge

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