Integrated Project Manager – Luxury

Contract type

Freelance

Location

New York , NY

Specialty

Other

Salary

$50.00/hour - $55.00/hour

Remote

No

Reference

516470

Contact name

Frankie Rubin

Integrated Project Manager – Luxury

Type:
Freelance

Location:
Hybrid 4 days NYC

Rate: $50-55/hour DOE

Client Overview: Our client is a leading global luxury brand.

Role Overview: This role will serve as a central coordination point across Marketing, Creative, Digital, Omni-Channel, Public Relations, and other cross-functional teams. The ideal candidate is highly organized, proactive, adaptable, and comfortable managing multiple projects and competing priorities simultaneously.

Integrated Project Manager Responsibilities:

• Manage and maintain detailed project timelines, schedules, status trackers, and key milestones from project initiation through completion.
• Monitor project progress, identify potential risks or delays, and proactively communicate issues and recommended solutions to relevant stakeholders.
• Serve as a day-to-day point of contact for project-related communication across Marketing, Creative, Digital, Omni-Channel, PR, and other business partners.
• Coordinate meetings, distribute agendas and follow-ups, document action items, and ensure accountability for next steps.
• Support the intake and organization of creative and marketing briefs, ensuring projects are properly documented and aligned before execution begins.
• Track creative assets and campaign deliverables across email, web, digital, marketing, and public relations initiatives.
• Coordinate the review and approval process for creative assets, layouts, copy, and other materials, partnering with Marketing, Proofreading, Legal, and other required stakeholders.
• Maintain organized project folders, working files, trackers, and other shared resources to provide clear visibility into project status and deliverables.
• Help coordinate multiple projects simultaneously while responding effectively to changing business needs, deadlines, and priorities.
• Identify opportunities to improve workflows, communication, and project organization.
• Partner closely with creative teams, including Art Directors, Graphic Designers, Copywriters, and other creative contributors, to support smooth project execution.
• Ensure deliverables are completed accurately, on time, and in accordance with established project requirements.

Integrated Project Manager

Qualifications:

• 7+ years of project management experience, ideally within marketing, creative, retail, luxury, fashion, beauty, consumer, or similarly fast-paced environments.
• Demonstrated ability to manage multiple projects, timelines, stakeholders, and deliverables simultaneously.
• Highly organized with exceptional attention to detail, follow-through, and time-management skills.
• Comfortable working in a dynamic environment with evolving priorities and tight deadlines.
• Calm, resourceful, and solutions-oriented when managing competing demands or unexpected changes.
• Proven experience collaborating with cross-functional creative partners, including Art Directors, Graphic Designers, Copywriters, and other creative professionals.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Familiarity with digital marketing workflows, creative review processes, and cross-functional approval cycles.
• Experience with project management and creative collaboration platforms such as Asana, Figma, Adobe Creative Suite, Photoshop, Frame.io, or Acrobat is preferred but not required.
• Familiarity with AI-powered productivity tools, chatbots, and prompt-based workflows is a plus.
• Bachelor’s degree or equivalent professional experience preferred.