Chief of Staff & Executive Assistant to CMO

Department:

Marketing

Status:

Full-Time

Reports to:

Chief Marketing Officer

Location:

The Opportunity

The Exclusive Collective brings together some of the world’s most distinguished luxury travel brands:
Exclusive Resorts, Inspirato, onefinestay and Bespoke. We are seeking a Chief of Staff & Executive Assistant to partner with our Chief Marketing Officer and help lead the marketing organization behind each of them.

This is a fully marketing-focused role at the center of a multi-brand marketing organization. Beyond managing the CMO’s calendar, you will serve as her trusted partner and the operational engine of the department: owning the budgets, building the AI foundation the team works from and helping shape the strategic updates delivered to each brand’s President and CEO.

The role spans four areas: executive support for the CMO, marketing budget management across the Collective, the design and rollout of our marketing AI foundation, and strategic decks and updates for brand leadership. It is well suited to an organized operator, a strong writer and a systems thinker who is motivated to help define how a modern marketing team works.

What You'll Do

Strategic Decks & President Updates

• Partner with the Senior Director of Brand Strategy to compile regular marketing updates for each brand President, covering what we did, what it delivered and what comes next.
• Translate the CMO’s direction into executive, board and leadership presentations, gathering inputs from across the team, pressure-testing the numbers and shaping a clear narrative.
• Maintain a single source of truth for marketing performance and priorities.
• Prepare the CMO for leadership meetings with pre-reads, briefing materials and talking points, and follow through on decisions, owners and deadlines afterward.

Marketing Budget Management Across the Collective

• Own the consolidated marketing budget and shared-services tracker across all brands, including plan, committed spend, actuals and forecast.
• Reconcile spend across brand entities and systems, including Ramp, and manage the allocation of shared costs such as agency fees between brands.
• Manage invoices, purchase orders and new vendor setup, and serve as Marketing’s day-to-day partner to Finance.
• Deliver a monthly budget-versus-actuals view with clear recommendations, identifying overspend or underused budget early.
• Support annual and mid-year budget planning by brand and by channel.

AI Foundation

• Lead the setup and ongoing management of the marketing team’s AI foundation, including shared work spaces, reusable workflows and agents, brand voice profiles, and templates for reporting, budgeting and content.
• Define how Marketing uses AI, establishing the structure, standards and guardrails for approved tools, data privacy, brand separation and quality review before anything is published.
• Drive adoption across the team through training, playbooks and office hours, and measure impact by time saved and quality of output rather than usage alone.
• Partner with Engineering, IT and vendors where deeper integrations with our marketing platforms are required.
• Continually identify opportunities for AI to reduce manual work across the CMO’s office and the wider team, beginning with your own.

Executive Support for the CMO

• Manage the CMO’s calendar strategically, balancing internal priorities, external relationships, travel and personal commitments while protecting time for the highest-value work.
• Coordinate meetings across brand leadership, the marketing team, agencies, partners and external stakeholders.
• Arrange domestic and international travel, including flights, accommodations, ground transportation and itineraries.
• Track key decisions, action items, deadlines and follow-ups,…