Foundation Coordinator

Lubetzky Family Foundation – Foundation Coordinator

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Base pay: $65,000.00/yr – $75,000.00/yr. Your actual pay will be based on your skills and experience. Talk with your recruiter to learn more.

The Lubetzky Family Foundation (LFF), created by KIND Snacks Founder Daniel Lubetzky, combats antisemitism and all forms of hate. LFF pursues its mission through strategic grantmaking, partnerships with impact‑driven organizations, and entrepreneurial programs. Our philanthropic toolkit includes private operating foundations, a donor‑advised fund, and public charities co‑created by our team.

As Foundation Coordinator reporting to the Chief of Staff, you will support the administrative, operational, and grantmaking functions of LFF. You will provide administrative support to the Chief Philanthropy Officer, ensure seamless coordination of key staff, and manage the Foundation’s grantmaking operations, including ownership of the shared Google Drive, LFF’s website, and the team’s CRM.

• Conduct grantee due diligence by gathering and compiling materials for grant recommendations through research and direct outreach.
• Prepare meeting briefings, capture meeting notes, identify action items, and follow up to ensure timely execution and accountability.
• Provide calendar management for key staff, resolve scheduling conflicts, and coordinate seamless meetings.
• Manage philanthropy team expense reporting and budget reconciliation.
• Compile organizational updates and draft the monthly internal newsletter to keep teams informed and aligned.
• Compile and produce bi‑annual board books for LFF.
• Oversee visitor relations in the NYC meeting space, delivering a welcoming and efficient experience for philanthropic team members and guests.
• Handle incoming physical mail for all affiliated philanthropic organizations, maintaining organized and timely distribution.
• Oversee the Charitable Gift Matching Program, processing requests through finance and curating recommended nonprofit organizations for team contributions during crises and disasters.
• Support the philanthropy organization’s state charity renewal applications.

• Support coordination of the annual leaders gathering and annual all‑team summit by managing event planners, logistics, and on‑site execution.
• Maintain and optimize the organization of the shared Google Drive for efficient access and collaboration.
• Manage the LFF website, ensuring content accuracy and timely updates.
• Administer the organization’s CRM system, Smart Suite, including grants data entry, tracking, and pipeline management to support strategic philanthropic initiatives.
• Facilitate electronic document signing, supporting preparation and execution of insurance forms, tax documents, conflict of interest disclosures, and other essential paperwork.
• Partner with the IT team to support and facilitate system‑related needs across departments, ensuring smooth technological integration and operational efficiency.
• Oversee inventory and distribution of branded swag stored in NYC.

• Bachelor’s degree.
• 1–3 years of professional experience.
• Detail‑oriented with a proactive mindset, consistently driving process optimization, championing system adoption, and fostering operational excellence through rigorous attention to organizational hygiene.
• Exceptional organizational and time‑management skills with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, including professional email and document drafting.
• High level of discretion and confidentiality in handling sensitive information.
• Demonstrated ability to work both independently and collaboratively in a fast‑paced environment while navigating shifting priorities.
• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred.
• Interest in nonprofit, philanthropic, or mission‑driven…