Grants and Development Manager

Job Title: Grants and Development Manager Reports to: Director of Strategic Partnerships and Resource Development Job Location: Corporate Office – 306 W. 37th Street, 11th Floor, New York, NY 10018 FLSA: Exempt Department:
Strategic Partnerships & Resource Development

Neighborhood Housing Services of New York City, Inc. (NHSNYC) is a mission‑driven nonprofit organization dedicated to empowering low‑ and moderate‑income homeowners through affordable home repair and first mortgage loans. As a certified Community Development Financial Institution (CDFI), NHSNYC works to preserve and strengthen communities across New York City. NHSNYC addresses critical housing challenges, including coastal resilience, flood insurance education, and advocating for sustainable living solutions.

The Grants & Development Manager oversees organizational grants management and supports core development functions including proposal writing, reporting, database management, and funder communication. This role ensures accurate and timely grants administration, maintains strong funder relationships, and supports the coordination of the annual gala.

The Manager must be highly organized, detail‑oriented, and comfortable working independently while collaborating closely with leadership. Strong writing ability and the capacity to manage multiple priorities are essential.

• Manage full lifecycle of grants including proposals, submissions, reporting, renewals, and compliance requirements.
• Draft, edit, and prepare compelling proposals and narrative reports that reflect impact and mission alignment.
• Maintain and manage the organizational grants calendar, ensuring deadlines, reporting requirements, and deliverables are met.
• Collaborate with the finance team to prepare budgets, documentation, invoices, and financial reporting.
• Track grant requirements, communications, awards, payments, and reporting in internal systems.
• Maintain digital grant files with supporting documents, contracts, and submissions.

• Serve as a primary point of contact for institutional funders and program officers.
• Draft correspondence including acknowledgments, updates, and requests for information.
• Maintain accurate records of funder interactions, commitments, and historical support.
• Prepare briefing materials and background information for leadership prior to funder meetings.

• Track funding commitments and payments; reconcile data with finance.
• Update and maintain CRM systems and spreadsheets (Salsa CRM or similar platform).
• Generate grant data summaries and reports for Board and Executive team updates.
• Prepare and submit invoices to funders, vendors, and sponsors, and monitor payment status.

• Provide administrative and coordination support for the annual gala.
• Track event sponsor ships, pledges, payments, and acknowledgments.
• Assist with vendor agreements, invoice processing, and event logistics.
• Collaborate with internal team and external event consultant to ensure timely deliverables.
• Participate in planning meetings; role may expand over time to assume greater event management responsibility.

• Excellent writing and editing skills with strong attention to clarity and accuracy.
• Strong project management with ability to manage multiple deadlines simultaneously.
• Competency in data tracking, documentation, and CRM database use.
• Ability to work comfortably with financial information, budgets, and invoices.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Detail‑oriented with strong organizational and record‑keeping skills.
• Independent, proactive work style with sound judgment.
• Clear and professional verbal and written communication.
• High attention to accuracy, deadlines, and follow‑through.
• Ability to prioritize and manage competing tasks effectively.
• Collaborative approach with strong relationship‑management awareness.
• Alignment with the mission of expanding access to affordable housing.

• Bachelor’s degree preferred or equivalent relevant experience.
• Minimum 3–5 years of nonprofit development, fundraising, or grants management…