Event Coordinator, Non-Profit & Social Impact

Help For Children (HFC) is an international nonprofit foundation dedicated to raising funds and supporting programs focused on the prevention and treatment of child abuse. Through a global network of active volunteers, Committee members, and Board members, alongside a staff based in New York City, fundraising and grantmaking activities are conducted in the US, Canada, the United Kingdom, the Cayman Islands, and Hong Kong.

HFC seeks a detail-oriented and highly organized Event Coordinator to support the planning and execution of fundraising events globally. This full-time, hybrid role is based in New York City. The role is ideal for a motivated, energetic individual who is resourceful and passionate about child protection, nonprofit fundraising, and engaging volunteers and donors through mission-driven events.

Key Responsibilities:

Event Planning & Execution

• Plan, execute and follow up on assigned fundraising events annually across multiple geographies.
• Partner with the Director of Events to provide proactive support to event committees on fundraising strategy, revenue tracking, donor-facing communications, and campaign execution.
• Coordinate logistics, including vendor communication, contracts, venue setup, tear down, and shipping of event materials.
• Prepare and manage event budgets, RSVP/revenue tracking, and post-event reconciliation.
• Develop run-of-show documents, timelines, and staffing plans for each fundraising event.
• Provide in-person support at select events, including evenings and weekends.
• Coordinate travel and manage the organization and transport of materials for off-site fundraising events.
• Assist with sponsor communications, benefit fulfillment, and stewardship activities related to fundraising events.

Committee & Donor Engagement

• Work closely with event committees, attending meetings (virtually or in person), preparing materials, and ensuring effective communication; some meetings may occur in the evenings to accommodate volunteer schedules.
• Build relationships with volunteers, donors, and sponsors to support event fundraising goals.
• Collaborate with the development team to integrate donor stewardship activities into events.
• Support volunteer engagement efforts before, during, and after events.

Marketing & Communications

• Collaborate on the development of event-related marketing materials, including invitations, signage, web pages, and programs.
• Partner with the communications team to provide content and support for email campaigns, social media, and post-event reporting.
• Assist in maintaining event communication timeliness and ensuring consistent messaging across audiences.

Data Management & Administration

• Maintain and regularly update donor and event data in Raiser's Edge NXT.
• Generate reports to support event performance tracking and fundraising analysis.
• Support internal calendars, timelines, and communications related to events.
• Maintain event records, files, and materials archives.
• Provide administrative support to the development and leadership teams as needed.

Qualifications

• Bachelor's Degree required.
• 2-3 years' experience in nonprofit event planning, fundraising, or a related field required.
• Experience managing multiple projects simultaneously and managing timelines, stakeholders, and deliverables preferred.
• Proficiency in Microsoft Suite; experience with Canva, InDesign or Adobe Creative Suite preferred.
• Strong organizational, communication, and relationship-building skills with exceptional attention to detail required.
• Ability to work independently, take initiative, and collaborate effectively in a small team environment required.
• Ability to work occasional evenings and weekends and travel domestically several times per year; occasional international travel may be required.
• Commit…