Document Review Specialist

Overview

Position Title: Document Review Specialist

Reports To: Sr. Quality Manager

FLSA Status: Non-exempt

Job Grade: 3

Pay Range: $24.50-$35.00

Date Revised: June 2026

The Document Reviewer Specialist is responsible for the timely review, verification, reconciliation, control, and administration of production, processing, quality, and regulatory documentation within Cayuga Milk's aseptic, ESL, and dairy ingredient manufacturing operations. This role serves as a critical member of the Quality Assurance team by ensuring all manufacturing and quality records are complete, accurate, compliant, and audit-ready prior to final quality review and product release.

Working closely with Production, Quality Assurance, Food Safety, Engineering, Maintenance, Laboratory, and Sanitation teams, the Document Reviewer Specialist maintains the integrity of the Quality Management System (QMS) through effective document control, batch record review, electronic records management, and regulatory compliance. This position supports compliance with FDA regulations, Grade "A" Pasteurized Milk Ordinance (PMO), Low Acid Canned Food (LACF) regulations (21 CFR Part 113), SQF Food Safety Code, HACCP, FSMA, GMPs, and company quality standards.

The Document Reviewer Specialist performs the detailed review and reconciliation of documentation; however, final product disposition and release authority remains with the Document Control Specialist, Quality Manager, or other designated Quality leadership.

Production Record Review & Verification

• Review Batch Production Records (BPRs), manufacturing records, packaging records, sanitation documentation, laboratory records, and quality documentation for completeness, accuracy, legibility, and compliance.
• Verify production documentation prior to product release review.
• Confirm all required signatures, initials, dates, timestamps, and verification activities are properly completed.
• Verify critical process parameters including:
• Time
• Temperature
• Pressure
• Flow rates
• Hold tube performance
• Scheduled process requirements

• Review aseptic processing documentation for compliance with FDA Low Acid Canned Food (21 CFR Part 113) regulations and Process Authority requirements.
• Compare production documentation against approved Master Manufacturing Records, scheduled processes, formulas, specifications, and work instructions.
• Identify missing documentation, calculation errors, omissions, deviations, or inconsistencies requiring correction.
• Collaborate with Production and QA personnel to resolve documentation discrepancies before records are finalized.
• Prepare complete documentation packages for Quality review prior to product disposition.

• Maintain the company's controlled document management system.
• Prepare, proofread, format, and process controlled documents.
• Maintain revision histories and document version control.
• Maintain Master Document Lists.
• Issue controlled documents throughout manufacturing departments.
• Remove obsolete documentation from circulation.
• Maintain document retention in accordance with company policy and regulatory requirements.
• Scan, file, organize, archive, and retrieve electronic and paper records.
• Support implementation and maintenance of Electronic Document Management Systems (EDMS).
• Ensure documents remain secure, confidential, and readily retrievable.

Maintain and review quality documentation including but not limited to:

• Batch Production Records
• Aseptic processing records
• Thermal processing records
• Laboratory testing records
• Environmental monitoring records
• Calibration records
• Preventive maintenance records
• Sanitation records
• CCP monitoring records
• HACCP records
• CAPA documentation
• Internal audit documentation
• Supplier approval records
• Product specifications
• Ingredient specifications
• Process Authority documentation
• Employee training records
• Validation and verification documentation
• Ensure all records are complete, accurate, legible, and retained according to company procedures.

Support compliance with:

• FDA Food Safety regulations
• 21 CFR Part 113 (Low Acid Canned Foods)
• Grade "A" Pasteurized Milk Ordinance (PMO)
• HACCP
• FSMA
• Current Good Manufacturing Practices (cGMPs)
• SQF Food Safety Code
• USDA requirements
• State regulatory agencies
• Customer-specific quality requirements
• Good Documentation Practices (GDP)
• ALCOA+ documentation principles

Provide documentation support during:

• SQF Certification Audits
• FDA inspections
• USDA inspections
• State regulatory…