Asset Management Specialist

Location: New York

Overview The Asset Management Specialist assists, develops, and implements best practices to the market rate, affordable, and student housing communities. The Asset Management Specialist will assist with day-to-day functions with the objective of enhancing the underlying performance of the Asset Management Department to achieve the economic goals of Gilbane Development Company. Responsibilities Assists with the operation and preservation of the entire portfolio by responding in a timely, thorough, and concise manner to questions and requests from both internal and external sources

Assists with the review of property’s profit and loss statements, downloading information for dashboard distribution, and ensuring regular distribution to executive level staff

Ensures financials packages are copied monthly and maintained in appropriate files

Works closely with the Director of Asset Management to monitor and advises on financial health of each property, and interface with leadership to implement company financial directives

Ensures revenues are timely collected and payments are properly processed by third party and in-house management; improves systems to ensure and enhance current collections and operations

Oversees on-site managers, third-party property management companies’, and properties managed in-house to ensure deadlines are met maintaining a professional demeanor and supervisory relationship.

Reads, interprets, and advises proposals received by third party and in-house managers, related to the portfolio

Ensures approvals are received and analyzed for budget compliance; ensures multiple proposals are received for all expenditures over $3,500

Visits properties to inspect their condition, provide direction, and gauge adherence to lease and company standards

Assists, prepares, and reviews annual operating budgets and income projections, including analysis of monthly expenses, to ensure they are accurately completed by third property managers

Monitors and creates spreadsheets regarding critical dates in the Asset Management Portfolio (Hap renewals/expirations, insurance expirations, real estate tax schedules with date of appeals, and lender reporting equirements, etc.)Assists with ensuring Capital Improvement Plans through direction of budget, contracting and finances are completed timely

Submits invoices to accounting for approvals

Ensures high-level issues / disputes with tenants, vendors, and contractors, working with third party property managers and outside legal counsel are internally reported to the appropriate asset manager

Performsm other related duties, as assigned

Qualifications EDUCATION/EXPERIENCE Bachelor’s degree or equivalent experience preferred

Minimum 3 years of multifamily and affordable housing property management experience preferred

Occassional travel required

Or equivalent combination of education and experience KNOWLEDGE, SKILLS & ABILITIES Proven style of being proactive and multitasking among various projects and assets with organized, methodical system

Strong analytical skills with high attention to detail and accuracy

Strong organizational, time-management and prioritizing skills

Excellent verbal, written and interpersonal communication skills to maintain professional demeanor

Ability to work independently and on teams in a fast-paced environment

Advanced skills in Microsoft Office and Excel skills

RealPage experience a plus Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For New York this ranges from $98,600.00 - $ plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and…