Commercial Real Estate Property Manager

As a Property Manager at Hudson Valley iCampus, you will oversee assigned commercial, industrial, office, laboratory, and manufacturing properties within a complex, multi-tenant campus. You will manage these properties in accordance with the goals, policies, and procedures established by ownership and IRG Realty Advisors.

Reporting directly to the Director, you will actively participate in budgeting, capital planning, financial analysis, and reporting. You will work closely with the Operations and Maintenance Team, engineering and utility service providers, accounting, and leasing to maintain property performance, deliver responsive tenant service, and coordinate activities that affect campus operations.

This role requires an understanding of how building conditions, shared infrastructure, and service interruptions affect tenants, particularly those conducting research, laboratory, and manufacturing activities.

• Manage the financial objectives of assigned properties by analyzing monthly financial reports, identifying variances, and recommending and implementing corrective action.
• Prepare annual operating budgets and capital plans with the Property Accountant and Senior Property Manager, incorporating maintenance needs, infrastructure repairs, tenant requirements, and anticipated operating costs.
• Work with accounting to review tenant charges, utility billing, common-area maintenance expenses, and other recoverable costs for accuracy and consistency with lease provisions.
• Serve as the primary property management contact for assigned tenants. Maintain regular communication, investigate concerns, and follow issues through resolution.
• Develop a working knowledge of assigned buildings, tenant operations, lease obligations, and landlord-versus-tenant maintenance responsibilities to identify concerns before they become larger problems.
• Work with the Operations and Maintenance Team to ensure building and campus services are appropriately contracted, maintained, and delivered to established standards.
• Coordinate with engineering and utility service providers on planned shutdowns, maintenance, and service interruptions involving electrical power, steam, chilled water, water supply, HVAC, and other building systems. Ensure affected tenants receive timely communication and that potential operational impacts are addressed.
• Negotiate and authorize contracted work within established policies, approved budgets, and delegated authority. Monitor contractor performance, work quality, insurance documentation, and completion.
• Provide operational oversight of operations managers, site managers, and third-party contractors supporting assigned properties, in coordination with the Senior Property Manager.
• Establish a regular inspection schedule with the Operations and Maintenance Team covering occupied and vacant buildings, common areas, roads, parking lots, loading areas, and grounds. Document deficiencies, prioritize corrective action, and verify completion.
• Coordinate campus services such as security, access control, cleaning, landscaping, snow removal, and waste removal, as assigned.
• Identify and elevate fire, flood, weather, security, and other property hazards. Support emergency preparedness and coordinate property management response, tenant communication, and follow-up during incidents.
• Monitor preventive maintenance and outstanding work orders with the Operations and Maintenance Team to support reliable building operations and address recurring issues.
• Prepare reports for the Vice President of Property Management, in coordination with the Senior Property Manager, summarizing financial performance, tenant concerns, property conditions, capital projects, and operational risks.
• Support…