Office Manager

Beth El Day Camp is a Jewish summer camp for children ages 2-12. We offer a memorable summertime experience featuring diverse programming, including tennis, martial arts, swimming, art, cooking, yoga, music, nature, special programming days, and more! Become a valued member of our incredible community, where you'll enjoy:

• Competitive pay
• Daily delicious free lunches
• Staff programming, including: bowling, tie-dye nights, swim nights, and a staff party.

Working with us means gaining invaluable skills, leadership training, and unique enrichment opportunities. Don't miss out on the chance to make a difference in a child's life while having an unforgettable summer!

Office Management:
- Communicate effectively and courteously with campers, counselors, parents, and staff.
- Answer and process incoming phone calls and emails.
- Greet campers, counselors, and therapists, directing them to the appropriate person or place.
- Manage daily staff and camper attendance.
- Ensure the general office area is cleaned and organized daily.
- Create printed documents for summer camp use.
- Organize lost and found articles.

Financial Management:
- Track invoices and orders; scan invoices to Beth El’s Controller.
- Collect payments for swim lessons, Before & After Care, and birthday celebrations.
- Manage camper birthday celebrations by contacting families, assessing interest, collecting payments, and alerting counselors.

Vendor Relations:
- Confirm upcoming trips and programming with vendors.
- Place orders for supplies and food as needed.

Communication & Documentation:
- Assist the Assistant Director in producing and disseminating the camp’s weekly newsletter.
- Help plan and implement staff nights.

First Aid & Emergencies:
- Administer first aid to campers as necessary.
- Assist campers and staff during emergency situations.

Professional Development:
- Attend and participate in staff meetings.
- Attend staff orientation.

$6,000 - $7,000

Qualifications:
- Detail-oriented with strong organizational skills.
- Proficient in word processing, spreadsheet, and database software.
- Ability to learn new software quickly and comprehensively.
- Working knowledge of general office procedures.
- General understanding of youth development, with a willingness to learn more.
- Effective communication skills to work with diverse groups of varying ages and skill levels.
- Ability to identify environmental hazards and respond appropriately.
- Flexibility and willingness to assist in various capacities as needed.

Pre-Camp Responsibilities:
- Physical Setup:
Assist in setting up the camp office two weeks prior to the start of camp.
- Familiarize yourself with the office environment.
- Order necessary office supplies.
- Camp Minder familiarization:
Set up a Camp Minder account.
- Watch the pre-selected onboarding Camp Minder videos.

Important Dates:
- Mandatory Staff Orientations:
New Staff:
Wednesday, June 18 (5:00pm – 9:00pm)
All Staff #1:
Sunday, June 22 (11:30am – 6:00pm)
All Staff #2:
Monday, June 23 (5:00pm – 9:00pm)
All Staff #3:
Sunday, June 29 (12:00pm – 3:00pm)

- Camper Meet and Greet:
Meet & Greet #1:
Wednesday, June 25 (3:00pm – 6:00pm)
Meet & Greet #2:
Thursday, June 26 (3:00pm – 6:00pm)

- Camp Session:
June 30 – August 15, 2024 (closed July 4th)
- Bi-Weekly Staff Meetings: 7:45 A.M.
- Compensation: $6,000 – $7,000 commensurate with experience; $25/hour for pre-camp work.

This position description is not intended to be all-inclusive but serves as a generalized guide for the job duties. Management may change job responsibilities and expectations based on business requirements. This position is intended to comply with all known State and Federal regulations.

To Apply:

Please visit:
Application Form or contact daycamp. For more information, visit Beth El Day Camp or call (914) 235 – 2700 ext. 256.