Transport Coordinator; Global Sporting Event

New York , NY , United States Contract

The Transport Team are responsible for developing and planning the transport strategy and system for a hospitality programme on event. Sourcing and contracting transport suppliers and researching and drafting all transport routes. As well as preparing transport contingency plans and driver training.

We are looking to recruit 2x Transport Coordinators on a contract starting on the 9th of July and ending on the 19th of July. You will be working on a client project for the Global Sporting Event in the US in 2026.

• Assist in the preparation of all transport systems
• Develop a comprehensive geographical knowledge of the area and the various routes
• Assist in establishing efficient & effective coach transport system including emergency plans
• Produce event time manuals including transport operations manual, route maps and incident & accident logs for drivers and transport teams
• Assist in the management of all on site transport operations
• Alongside the senior management assist in the development of the transport schedule
• Build effective and professional working relationships with all suppliers
• Devise coach loading and dispatch system and manage during event time
• Understand all security procedures and collaborate with client Security Team to implement all necessary safeguards in to transport planning
• Ensure drivers and/or hosts are fully conversant with safety aspects of vehicle
• Prepare roster plans for drivers and transport team, to ensure drivers have adequate breaks between shifts
• Understand event procedures and protocols
• This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as necessary.

• Fluent in English. Any additional languages would be an advantage.
• Previous experience in a transport with a demonstrable understanding of transport logistics
• Team and driver management experience
• Excellent IT skills, Excel, Word, Power Point - confident using different platforms and devices
• Strong communication skills, both written and verbal

• High energy, comfortable working potentially long hours in a demanding but rewarding and friendly environment
• Willing to roll sleeves up and get involved
• Passionate about sport, hospitality and delivery
• Able to work in a calm, kind and professional manner in a pressured environment
• Ability to prioritise a demanding workload