Manager of School Registration & Transportation

Location:

Central Office

Rate of Pay: $65,000 (based on experience)

Hours:

8 hours/day
- Monday
- Friday

Candidate must also be available for Transportation issues that occur outside the regular work day.

Anticipated

Start Date:

November 18, 2026

Minimum Qualifications:

Candidate must currently hold a Manager of School Registration & Transportation position, within the district, have held or currently hold the permanent competitive Civil Service title of Manager of School Registration & Transportation (elsewhere), must be qualified and reachable through a Columbia County Civil Service Manager of School Registration & Transportation eligible list (Job description is attached) or eligible for a provisional appointment (having met the qualifications outlined herein).

DISTINGUISHING FEATURES OF THE CLASS:
This position exists in the Hudson City School District and involves managing the school's enrollment process, ensuring efficient and compliant student registration and record keeping and the safe and efficient operation of the transportation system of the school district. This role involves coordinating registration activities, maintaining accurate records, responding to inquiries and managing academic calendars. This position differs from those found in other school districts in the respect that the Hudson City School District contracts for various transportation services with outside vendors.

These services include School Bus Drivers, Automotive Mechanics, Buses and related transportation equipment. Thus, an employee in this position is not responsible for supervising the maintenance of the transportation facilities nor the personnel services that it has contracted. However, the Manager of School Registration & Transportation is responsible for ensuring that these transportation facilities and personnel meet the safety requirements and standards established by the Hudson City School District.

General supervision is received from a member of the district's executive leadership team. Direct supervision is exercised over Hudson City School District personnel assigned to the registration and transportation department. Does related work as required.

• Oversees the process of enrolling new students, verifying residency and coordinating the transfer of records for incoming and outgoing students;
• Ensures adherence to all relevant federal, state and local regulation and policies related to student registration and record keeping;
• Determines who is eligible to receive transportation according to district policy, develops transportation lists from those eligible and maintains contact with parents, schools, students and contractors regarding changes, problems and concerns with registration and transportation;
• Provides the contractors with a listing of pupils by routes for both per-bus contracts and daily pupil contracts for pupils requiring house-to-house transport, pupils on bus stop routes and pupils on other designated routes, provides pupil lists and maps to the contractor;
• Provides transportation route schedules from contractors for both per bus and per pupil daily transportation at least one week before school opens;
• Monitors bus schedules to determine if pupils are arriving and are being picked up on time;
• Monitors buses to determine if each bus is carrying a schedule of all regular stops it will cover, a list of riders, and a map of the district;
• Maintains accurate and up-to-date student records, including academic information, personal details and other relevant data;
• Coordinates training for and supports school-level registrars and other staff involved in the registration process;
• Obtains monthly reports from the contractor on confirmation of schedules and students transported;
• Monitors bus schedules to assure that all trips are limited to approximately sixty minutes;
• Monitors emergency drills as outlined in Commissioner of Education Regulations of Transportation, Part 156, Sec. 156.3H-Emergency Drills on School Buses and assures that contractor provides training sessions on bus procedures and practices for
• pupils;
• Monitors maximum seating capacity of school buses making certain that vehicles shall not exceed pupil capacity and monitors buses to verify that all buses are equipped with a two-way radio and seat belts in good working order at all times;
• In conjunction with principals, takes appropriate action with pupils reported for vandalism to equipment…