Parts Manager

Location: Mechanicville, NY Job Type: Full-Time

Glamorgan Heating & Cooling is a rapidly growing HVAC and plumbing company serving New York's Capital Region. We pride ourselves on professionalism, quality workmanship, exceptional customer service, and operational excellence.

We're seeking a highly organized, motivated, and dependable Parts & Inventory Manager to oversee purchasing, inventory management, warehouse operations, job preparation, and material deliveries.

This is a hands-on position that requires someone comfortable working both in the warehouse and out in the field. The right candidate will play a critical role in improving efficiency, reducing unnecessary expenses, and keeping our technicians productive.

• Order HVAC, plumbing, and installation materials needed for daily operations.
• Maintain positive relationships with supply houses, vendors, and equipment distributors.
• Compare pricing and identify opportunities to reduce purchasing expenses.
• Track purchase orders, special orders, backorders, and deliveries.
• Handle material returns, warranty parts, and defective equipment.
• Ensure necessary parts are available before scheduled jobs.

• Maintain accurate inventory records for the warehouse and company vehicles.
• Monitor stock levels and maintain appropriate quantities of commonly used parts.
• Perform routine inventory counts and investigate discrepancies.
• Track materials assigned to specific jobs and technicians.
• Manage inventory through Service Titan and other company systems.
• Identify missing, damaged, obsolete, or unused inventory.
• Establish organized inventory storage and tracking procedures.

• Drive company vehicles to pick up equipment, parts, and materials from vendors and supply houses.
• Deliver necessary materials directly to technicians and installation crews at job sites.
• Respond to urgent parts requests to minimize technician downtime.
• Coordinate daily pickup and delivery schedules efficiently.
• Transport HVAC equipment, plumbing materials, tools, and other job-related supplies.
• Assist with loading and unloading equipment and materials.
• Pick up unused materials, equipment, and returns from job sites.
• Ensure deliveries are accurate, organized, and completed in a timely manner.
• Maintain a clean, organized, and properly operated company delivery vehicle.
• Follow all company vehicle policies and safe driving practices.

• Review upcoming jobs and determine required equipment and materials.
• Pull, organize, and stage installation materials before scheduled jobs.
• Prepare complete material packages for HVAC and plumbing installation crews.
• Verify materials against job requirements to prevent missing items.
• Communicate with managers, dispatchers, and technicians regarding material needs.
• Ensure technicians have the supplies necessary to complete jobs without unnecessary trips to supply houses.

• Maintain a clean, organized, and safe warehouse environment.
• Establish clearly labeled storage locations for parts, equipment, and materials.
• Receive incoming deliveries and verify quantities and condition.
• Organize shelving, storage areas, and equipment locations.
• Assist with maintaining organized and properly stocked company vehicles.
• Coordinate disposal, recycling, and scrap material management.
• Keep warehouse operations efficient and professional.

• Track purchasing expenses and material usage.
• Reduce unnecessary purchasing, waste, and material losses.
• Ensure materials are properly documented and assigned to jobs.
• Identify inventory discrepancies and report concerns to management.
• Maintain accurate records of material deliveries and returns.
• Provide regular updates regarding inventory levels, purchasing, and operational needs.
• Continuously identify ways to improve efficiency and reduce technician downtime.

• Previous experience in warehouse operations, inventory management, purchasing, or parts management preferred.
• HVAC and plumbing material knowledge is strongly preferred but not necessary
• Valid driver's license and acceptable driving record required.
• Comfortable driving company vehicles and making deliveries throughout the Capital Region.
• Strong organizational skills and attention to detail.
• Ability to lift, load, unload, and safely transport materials and equipment.
• Strong…