Administrative Professional

The position is based in Newark, Delaware, with working hours from Monday to Friday, 8:00 a.m. to 5:00 p.m. The base salary for this role is $3,000 – $3,500 per month, depending on experience and qualifications.

We are seeking a detail-oriented and proactive Administrative Specialist to join our team. This role is ideal for someone who enjoys keeping operations running smoothly, managing office functions, supporting staff, and ensuring a professional, organized environment. You’ll also play a key role in client communication and in maintaining our company’s online presence and reputation.

• Greet visitors, clients, and vendors in a professional manner
• Answer and direct phone calls; follow up with clients as needed
• Schedule meetings and manage conference room bookings, clean and disinfect meeting rooms after use
• Receive and distribute mail and packages
• Maintain office supply inventory and place orders as needed
• Coordinate with vendors (cleaning, property management, repairs, etc.)
• Maintain cleanliness of shared areas (kitchen, printer area, etc.)
• Manage daily communication with the landlord or property management

Finance & Expense Coordination

• Assist with basic bookkeeping and expense tracking
• Manage company credit card reconciliation and employee reimbursements
• Support administrative budgeting and reporting

Documentation & Compliance

• Maintain and update business licenses, insurance, and registrations
• Organize and store administrative files and documents
• Take meeting minutes and assist with internal documentation

Travel, Events & External Coordination

• Arrange business travel and handle external conference registrations
• Track travel expenses and ensure policy compliance
• Plan and support internal events (e.g., team building, holiday parties, promotions)
• Collaborate with external vendors and service providers

Online Profile & Customer Reviews

• Maintain and update company profiles (Google Reviews, BBB, etc.)
• Monitor and professionally respond to online customer reviews
• Coordinate with marketing/customer service teams to enhance reputation

• Assist with new employee onboarding and training
• Help streamline internal communications and processes

• 1–2 years of administrative or office support experience preferred
• Strong written and verbal communication skills
• Attention to detail and ability to proofread/edit
• Proficient in Microsoft Office and/or Google Workspace
• Able to multitask and prioritize in a fast-paced environment
• Experience working with cross-functional or multicultural teams is a plus
• Relocation bonus for out-of-state hire
• Comprehensive medical, dental, and vision insurance
• Paid time off and paid holidays
• Part-time applicants will also be considered
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