Facilities Coordinator​/Administrator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

You’ll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day‑to‑day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site. This position offers excellent exposure to facilities management while utilizing strong administrative skills in a dynamic corporate environment.

• Scheduling and coordinating vendor activities and site inspections
• Maintaining accurate records of vendor interactions, service requests, and site activities
• Assisting in the preparation of basic reports on site operations and vendor performance
• Responding to routine inquiries from staff, vendors, and clients
• Supporting the implementation of site procedures and protocols
• Helping to organize and maintain site documentation and operational manuals
• Assisting in tracking and reporting on key performance indicators (KPIs)
• Coordinating site meetings and helping to prepare relevant materials
• Supporting front desk operations and greeting visitors

• 0–2 years of experience in an administrative or operational support role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office suite, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively
• Basic understanding of customer service principles
• Ability to work onsite full time

• Experience in a facilities management or property management environment
• Familiarity with vendor management concepts and coordination
• Advanced Excel experience including data analysis, reporting, and spreadsheet management
• Experience with purchase order creation and procurement processes
• Strong administrative background with experience in document management and filing systems
• Database management and data entry expertise
• Basic knowledge of building operations and maintenance
• Understanding of health and safety practices in a workplace setting
• Exposure to scheduling and coordination software
• Experience supporting executive‑level administrative tasks and meeting coordination

On‑site – Newark, DE

$49,500 – $60,600 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

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