Bookkeeping Assistant

Remedia International is seeking an financially-focused, highly organized, and self-motivated professional to serve as the Northeast Regional Bookkeeper/Assistant Office Manager for our Northeast Regional Office. This person will take ownership of day-to-day bookkeeping support, sales and commission tracking, customer/vendor communication, travel coordination, employee compliance, vehicle administration, equipment records, and overall office readiness. The ideal candidate is highly attentive to priorities, acts quickly, competently and decisively.

This role requires someone who can independently manage many changing priorities, protect confidential information, establish clear and reliable systems, and keep leadership informed before small issues become operational problems.

• Maintain accurate day-to-day financial records and organize supporting documentation for transactions, expenses, invoices, purchase orders, and payments.
• Coordinate accounts payable and accounts receivable activities, including invoice tracking, payment follow-up, documentation, and communication with customers, vendors, leadership, and outside accounting professionals.
• Track each employee's and sales representative's sales activity, booked revenue, collected revenue, commission structure, commission status, and commission payments.
• Prepare clear recurring sales, commission, expense, and office financial reports for leadership review.
• Reconcile company credit-card activity, employee expense reports, receipts, travel charges, and vendor statements; promptly identify missing documentation or discrepancies.
• Maintain organized, audit-ready digital and physical financial records while protecting confidential company, customer, and employee information.

• Serve as the administrative advocate and central support contact for the Northeast Regional Office, its employees, equipment, vehicles, and daily operational needs.
• Monitor and respond to customer emails professionally, route technical or commercial requests to the correct team member, and ensure every inquiry receives timely follow-up.
• Review shared and designated company inboxes to keep them organized, identify missed or unanswered messages, and maintain appropriate follow-up lists without altering employee communications outside approved procedures.
• Schedule flights, hotels, rental vehicles, meetings, site visits, and other travel logistics; maintain itineraries and supporting records.
• Maintain calendars, meeting schedules, office files, customer records, vendor contacts, project documents, forms, and administrative templates.
• Keep the office professional, orderly, clean, supplied, and ready for employees, customers, vendors, and visitors; coordinate cleaning and maintenance providers as needed.

• Maintain the office's  CRM, including task assignments, due dates, status updates, dashboards, reminders, and accountability follow-up.
• Create repeatable checklists, trackers, filing systems, and administrative procedures that improve accuracy, visibility, and execution across the regional office.
• Review open tasks and commitments daily, follow up with responsible team members, and elevate overdue or high-risk items to leadership.
• Anticipate administrative and operational needs, independently resolve routine issues, and present leadership with concise recommendations when a decision is required.

• Maintain a current roster of employee training, licenses, medical clearances, certifications, and expiration dates; schedule renewals before credentials lapse.
• Coordinate onboarding and maintain required employee…