Business Administrator II, Physics & Astronomy

Job no: 503344
College / VP Area: College of Arts & Sciences
Work type: Staff
Location: Newark, DE
Categories: Administrative Support

PAY GRADE: 31E

CONTEXT OF THE JOB:

The College of Arts and Sciences (CAS) is the largest college at the University of Delaware, comprising 22 academic departments, 2 academic centers, and 37 interdisciplinary centers, programs, and institutes across the arts, humanities, social sciences, and natural sciences., CAS plays a central role in the University’s academic mission, providing foundational coursework for all UD students and serving more than 8,400 undergraduate and graduate majors.

CAS is home to over 520 full-time faculty who are nationally and internationally recognized scholars and innovative teachers. With annual sponsored research expenditures exceeding $40 million, the College supports significant interdisciplinary research and maintains outstanding teaching and research facilities. Supported by over 425 staff members and 45 postdoctoral fellows and researchers, CAS operates with annual expenditures of over $152 million and serves as a hub for interdisciplinary engagement, connecting the University with local, national, and global communities through research, creative activity, and public service.

The Department of Physics & Astronomy is housed within the College of Arts and Sciences and offers nationally recognized graduate and undergraduate programs. The department currently consists of 37 faculty members, approximately 75 undergraduate students, and 90 graduate students. The department runs approximately 150 class sections per year. Annual department research expenditures total approximately $2.6M per year, with a total fiscal responsibility of $15.9M per year.

The position is also responsible for overseeing the Bartol Research Institute.

Under the limited direction of the CAS Director, Academic Operations Support, and in coordination with the Department Chairperson, the Business Administrator II is responsible for the direction of the overall administrative operation of the assigned Department(s) and supports the mission and goals of the Department, College, and University. The Business Administrator II interacts and serves as liaison with faculty, students, College and University administrators, vendors, other educational institutions, alumni, and government agencies to exchange information and/or solve problems and other issues, and to advance departmental teaching, service, and research objectives.

MAJOR RESPONSIBILITIES:

• Manage the resources and operations of the Departments, including centers and programs, ensuring compliance with College and University policies and procedures.
• Partner with the Department Chairperson, Directors, and the Director, Academic Operations Support, to implement strategic operational objectives.
• Interpret and provide guidance regarding University policies and procedures for the Chair, Directors, the faculty, and departmental staff.
• Oversee operating and discretionary budgets in coordination with College Financial Operations staff. Assist with forecasting, provide variance commentary on budget/forecast vs. actuals, interpret financial reports, and manage internal documentation to assist the Chair, Directors, and faculty in fiscal matters related to departmental operations and discretionary funds as well as research and academic programs.
• Manage and facilitate a positive undergraduate and graduate university experience for students. Oversee and direct UDSIS scheduling for all Department classes for five terms per year. Ensure scheduling updates and changes related to classes, courses, rooms, times, space, instructors, and enrollments. Oversee the implementation of student registration requests, changes, and overrides in UDSIS for each term. Assist with and records graduate student Teaching Assistant assignments.
  
  Prepare numerous reports related to the department programs.
• Coordinate financial aspects of the Department’s graduate and undergraduate program and work with College Financial Analysts to ensure proper contract and payment processing, including graduate academic and summer contracts and payments, tuition allocation, tuition discount pricing, and supplemental contracts for teaching.
• Work with the Department Chair, Directors, faculty, and College on undergraduate and graduate recruitment and enrollment initiatives and events, new student orientation, and convocation.
• Work with the College Faculty…