Sr Events Manager, College of Engineering

Sr Events Manager, College of Engineering

Under the limited direction of the Sr. Advisor, the Sr Events Manager develops and manages the strategy, planning, and execution of special events designed to showcase and elevate the mission of the College of Engineering (COE). The Sr Events Manager routinely represents the COE to and interacts with UD leadership, including the President and Provost; advisory board and Board of Trustees members;

alumni and donors; government and corporate partners; and external and internal constituencies, including Development and Alumni Relations (DAR), Auxiliary Services, and Conference Services.

PAY GRADE: 30E

In addition to the above, the Sr Events Manager serves as the primary event coordinator in support of Department and Center activities. This role includes year‑round collaboration with Dean‑appointed committees, internal and external constituents, financial, fundraising, and gifts‑processing units, vendors, IT and communications professionals.

The Sr Events Manager is responsible for ensuring COE events are strategic, well‑executed, measured and communicated.

• Develops and advances the mission, vision, and strategic objectives of the college by aligning event strategy with college goals.
• Develops, communicates, and implements a tiered strategic events system to foster prioritization and effective and efficient event management. Leads pre- and post-event planning meetings with stakeholders to ensure goals are met.
• Independently manages and leads complex planning which may include those for donors, alumni, VIPs, leadership, and prospective students. Ensures high-level strategic planning with measurable outcomes for all these events, which include major college events such as Alumni Weekend, Homecoming, etc. Events may be on the Newark, Dover or Georgetown campuses; elsewhere in Delaware and/or around the region or nation.
• Assists in the implementation of an enrollment-related events strategy and enrollment event execution for both the College as a whole and for seven academic departments to best showcase our academic programs and offerings, resulting in increased enrollment to the College.
• Serves as the on-site event manager ensuring all event elements and guest relations are fully executed as planned. Manages and resolves all issues with professionalism and promptness. Serves as event point person for all guests, especially VIPS, as well as vendors, public safety, and other key event personnel.
• In consultation with and guidance from the SBO, ensure that events are planned and managed in a fiscally responsible manner.
• Researches, identifies, and liaises with contractors, vendors, support services, faculty, and administrators with regards to all facets of the logistical operations support of multiple programs and events. Independently discerns best providers and practices to meet event goals.
• Through outreach and proactive communication with COE leadership, develops an annual events plan to advance strategic initiatives and unit goals (e.g., increasing the number of student applications through effective event experiences).
• Works collaboratively with DAR and other campus partners to identify, propose and plan strategic event opportunities to incorporate the Dean and other leadership in building and strengthening relationships with donors, prospects, alumni, and government partners.
• Drives the creative development of event content and programming, including immersive experiences, aligned with identified strategic initiatives. Builds and sustains strong partnerships with COE faculty and staff and pursues ongoing awareness of initiatives to support this creative work.
• Develops and implements practices, policies, and procedures consistent with those of the University relating to events and special projects to ensure a successful outcome.
• Creates supporting documents and toolkits for best-practices event planning and serves as liaison with communications staff to publicize events. Trains staff, faculty, and students to ensure proper protocols are followed and event standards are met. Serves as the primary point person and resource for COE to ensure best…