Senior Proposal Coordinator

Position summary:

Responsible for proposal/pursuit coordination and marketing efforts for assigned region.

• Lead, prepare, and review standard government form proposals, expressions of interest, technical proposals, award submissions, and presentations.
  • Lead all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout
  • Develop pursuit outlines
  • Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
  • Provide input on pursuit teaming, content, win strategy, and storyboarding
  • Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content
  • Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
  • Assist with presentation preparation, presentation materials, etc.
  • Produce consistently compliant high-quality submissions while delivering exceptional customer service
• Provide Marketing essential functions and responsibilities as required
• Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses
• Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients
• Administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), track leads and associated go/no go decisions, and wins or losses.
• Interact with marketing staff in other offices, technical staff, vendors and clients
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
• Generate reports on marketing efforts
• Assist with training of other marketing staff
• Participate as needed in external marketing activities such as professional associations/organizations, conferences, exhibitions, etc.
• Provide organizational support of office, regional and corporate marketing efforts
• Adhere to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures

• Perform other related duties as assigned

• Bachelor’s degree in Marketing, Business, Communications or related field or equivalent years of experience
• 7+ years of related experience; AEC industry experience preferred
• Proficient in Microsoft Office Suite, Adobe InDesign, and CRM Systems
• Knowledge of the RFP structure and proposal process
• Understanding of marketing principles
• Experience with graphics and publishing software

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.