Payroll Systems Manager

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record’s list of the Top 500 Design Firms.

Responsible for proposal/pursuit coordination and marketing efforts for the assigned region and/or discipline. This hybrid position requires a minimum of three days per week in a JMT office. U.S. Residency Required.

• Lead and manage the coordination, preparation, and review of various proposal and marketing-related submissions, including standard government form proposals (SF 330), qualification packages, technical proposals, presentations, client prequalifications, etc.
  • Search for and enter RFP's into the CRM system
  • Coordinate all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout
  • Develop pursuit outlines
  • Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
  • Prepare major sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop content for other pursuits
  • Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
  • Assist with presentation preparation, presentation materials, etc.
  • Produce consistently compliant high-quality submissions while delivering exceptional customer service
• Provide essential marketing functions and responsibilities as required
• Complete data entry for CRM database, tracking leads go/no-go, and wins or losses
• Maintain visually appealing marketing materials, including resumes, boilerplate information, project descriptions, photographs, and subconsultant information
• Work closely and interact with technical, administrative, and marketing staff in other offices, outside vendors, subconsultants, and clients
• Administrative duties related to marketing
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
• Generates reports for technical staff on marketing efforts when required
• Organizational support of office, regional, and corporate marketing efforts
• Adherence to JMT’s Quality Management System (QMS) and ISO 9001:2015 marketing procedures

• Perform other related duties as assigned

• Bachelor’s degree in marketing, English, journalism, communications, business, or related field
• 3-6 years relevant A/E/C industry experience
• Knowledge of the RFP structure and proposal process

• Proven ability in editing technical documents, thoroughly reviewing and proofreading content for accuracy, grammar, and style
• Exceptional attention to detail, coupled with strong organizational, time management, and problem-solving skills, ensures thorough and efficient completion of tasks
• A self-driven person capable of both collaborative teamwork and independent work
• Proficient in CRM Systems
• Proficient in Adobe Creative Cloud applications, including In Design
• Proficient in Microsoft Office applications (Word, PowerPoint, Outlook, and Excel)

Work can be performed on a hybrid schedule with a minimum of 3 days in office. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

• Knowledge and experience in the A/E consulting industry
• Knowledge of the RFQ/RFP structure and proposal process
• Be able to work independently and as part of a team
• Be able to multi-task and work within deadlines
• Be self-motivated
• Be able to communicate effectively
• Be a team player, contributing ideas and solving problems