Bookkeeper

Bookkeeper

Location: Newark, NJ
Position Type: Full-Time
Schedule: Monday–Friday, Standard Business Hours
Salary: DoE

Job Description

We are seeking a highly organized and detail-driven Bookkeeper to manage full-cycle financial operations across multiple properties and entities. This role requires strong accounting skills, excellent organization, and the ability to handle a wide range of responsibilities including bank reconciliation, A/R, A/P, tenant bill-backs, payroll coordination, reporting, and communication with external accountants and banks. The ideal candidate is experienced, reliable, and able to maintain accurate financial records across a complex portfolio.

Key Responsibilities Banking & Cash Management

• Manage all bank accounts and monitor daily balances
• Perform monthly bank reconciliations for all accounts

Payroll

• Coordinate payroll with payroll company
• Ensure all payroll items are processed accurately and on time
• Handle all monthly payroll bill-backs between companies

Tenant Bill-Backs & Reconciliations

• Manage all tenant bill-backs (monthly, quarterly, annual)
• Handle year-end reconciliations for utilities, CAM, real estate taxes, insurance, etc.

Accounts Receivable (A/R)

• Track all rent payments through scanned checks, Rent Cafe, and ACH deposits
• Enter all received checks into Yardi
• Prepare and send monthly tenant invoices through Yardi Breeze

Accounts Payable (A/P)

• Review and manage all bills/invoices received through A/P mailbox
• Enter all invoices into Yardi under the correct entity
• Prepare A/P list and send to management for check processing

Insurance & Compliance

• Ensure all insurance premiums are paid on time
• Ensure all leasing commissions are paid on time

General Ledger & Recordkeeping

• Maintain and update GLs for each property and for MAP/MPM
• Maintain all financial and tenant records in Yardi, Dropbox, and internal systems

Financial Reporting

Develop and maintain a clear monthly/quarterly/annual reporting package and prepare:

• Monthly P&Ls per property (with quarterly budget comparisons)
• Monthly P&Ls per portfolio + YTD
• Monthly balance sheets per property and portfolio
• Quarterly MAP/MPM P&Ls

Month-End & Year-End Close (Cash Basis)

• Perform month-end close
• Tie out all general ledgers for year-end
• Prepare year-end closing adjustments
• Provide all GLs and trial balances for all properties to external accountants (C-Biz)
• Distribute K-1s to all property owners

Mortgages & Taxes

• Ensure all mortgage payments are made and recorded
• Set up recurring wires when needed
• Pay real estate taxes for applicable properties

Management Fees

• Calculate monthly management fees per property and prepare schedules

Utilities & Development

• Ensure all utilities are paid and properly recorded (special attention to water bills)
• Pay all development bills according to A1A contract instructions

Credit Card Management

• Obtain approval/receipts for all MAP credit card charges
• Pay the credit card on time
• Allocate all charges properly across entities

Acquisitions & Special Projects

• Track and properly record all costs associated with MAP acquisitions
• Bill partners quarterly for applicable shared acquisition costs
• Respond to bank requests for financial information
• Assist accountants with information required for tax filings

Access & Permissions

• View-only access to all bank accounts (no check signing or money movement)

Qualifications

• Strong bookkeeping and accounting experience managing multiple entities
• Proficiency with Yardi (Breeze or Voyager preferred)
• Strong Excel and financial reporting skills
• Ability to manage complex, multi-entity accounting
• Highly organized with strong attention to detail
• Experience with real estate accounting strongly preferred

#J-18808-Ljbffr