Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Newark, California in a contract-to-permanent capacity. This role is ideal for someone who can manage invoice processing with accuracy, maintain organized financial records, and work across departments to resolve payment-related issues. The position supports daily accounts payable operations while helping ensure timely payments, strong documentation practices, and smooth month-end completion.

Responsibilities:
• Review incoming invoices, validate supporting details, and process payments accurately while maintaining expense controls.
• Reconcile completed transactions by checking accounting entries against system activity and account balances.
• Allocate charges to the appropriate general ledger accounts and cost centers based on invoice and expense documentation.
• Coordinate vendor payments by confirming required information, preparing disbursements, and addressing mismatches involving purchase orders, contracts, or billing records.
• Investigate payment variances and partner with internal teams to resolve outstanding issues efficiently.
• Track open credits and memos to ensure appropriate offsets are applied to vendor accounts.
• Process stop-payment requests and update purchasing documentation when changes are needed.
• Audit employee expense submissions and advance requests, then prepare reimbursements in accordance with company procedures.
• Maintain ledgers, reconcile vendor statements, preserve financial records through filing and scanning, and support month-end close activities as needed.