Administrative Assistant to Director of Technology Development
Listed on 2025-12-01
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Administrative Assistant to the Director of Technology & Development
Location: Newark, NJ (Onsite, Full Time)
Salary: $60,000–$90,000
We are seeking a driven, organized Administrative Assistant to support the Director of Technology & Development. This role is perfect for someone who loves keeping operations running smoothly, communicating with clarity, and taking full ownership of tasks — while also being passionate about AI tools and emerging technologies such as ChatGPT, Gemini, and Claude
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You’ll help organize communications, manage presentations, coordinate events, and support technology initiatives. If you’re proactive, tech-curious, creative, and comfortable working in a fast-paced environment, this role is an excellent fit.
Key Responsibilities AI & Tech-Inspired Support- Use AI tools (ChatGPT, Gemini, Claude, etc.) to help draft communications, summarize information, create documents, or support project workflows
- Stay curious and updated on AI developments to support the Director’s initiatives
- Manage and prioritize the Director’s email inbox with strong follow-through
- Maintain calendars, schedule meetings, and coordinate internal and external appointments
- Own tasks and assignments fully — ensuring accurate, timely completion
- Prepare documents, reports, and polished PowerPoint presentations
- Plan internal events, team meetings, and presentations
- Handle logistics: scheduling, communication, materials, and follow-up
- Support smooth execution of tech-related sessions or demos
- Serve as a point of contact between the Director and departments, staff, and external partners
- Draft internal messages, updates, or reports when needed
- Maintain organized documentation, files, and project records General Administrative Tasks
- File management, data entry, task tracking, and office support
- Ensure information is packaged clearly and professionally for leadership
- Previous administrative or coordination experience preferred
- No development or coding experience required — but tech comfort is important
- Strong organizational and multitasking skills
- Excellent communication (written + verbal)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Comfortable learning and using new AI tools and productivity apps
- Passionate interest in AI, automation, and modern productivity tools
- Takes ownership, asks the right questions, and follows through
- Detail-oriented, reliable, and proactive
- Professional, polished, and comfortable presenting
If you're organized, tech-savvy, passionate about AI, and excited to support a fast-moving Technology & Development team — we’d love to hear from you.
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Compensation: $60,000-$90,000 per year
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