Administrative Assistant

Job Category Staff & Executive - Administrative & Support

Department

Department NJ Step

Overview

The New Jersey Scholarship and Transformative Education (NJ- STEP ) Consortium is an association of higher education institutions that work in partnership with the New Jersey Department of Corrections and State Parole to provide comprehensive college degree programs for students while incarcerated and to assist with their transition to college life and further degree work upon release. Under the office of the Chancellor, NJ- STEP serves a statewide population of people enrolled in college while in prison, on parole, and post-incarceration.

NJ- STEP operates at each Rutgers campus, in 5 separate prisons, and a variety of residential reentry programs and partner college campuses across the state. For further information, please visit http://njstep.newark.rutgers.edu/

Posting Summary

Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Business Specialist, this fully on-site, five-day-a-week position provides comprehensive asset management and general administrative support for NJ- STEP .

This position is responsible for and not limited to the following:

• Provides administrative support to unit management by assisting with the coordination and administration of program assets, projects, and/or processes and with the preparation and control of records, reports, and documents.
• Schedules appointments, arranges logistics, and assists with event and meeting planning.
• Processes various administrative documents and reports.
• Creates routine informational materials.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the NJ- STEP , and the tasks and responsibilities of the Administrative Assistant in achieving unit goals.
• Serves as liaison within and outside the unit.
• Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the unit.
• The NJ- STEP program requires a high degree of professionalism and resourcefulness.
• Access to sensitive information requires the ability to exercise higher levels of confidentiality and discretion.

FLSA

FLSA Nonexempt

Grade

Grade 03

Salary Details

Minimum Salary

Minimum Salary

Mid Range Salary

Maximum Salary

Maximum Salary

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Working Hours 37.5

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description

Union Description URA-AFT Administrative

Payroll Designation

Payroll Designation People Soft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years relevant experience in an administrative function, excellent communication and…