Executive Assistant Advanced Synthesis_

Job Description

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* Job Title:
Executive Assistant – Advanced Synthesis
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* ** -05152
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* Location:
Morristown, NJ 07960/ Chicago, IL 60611
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* Duration: 12 Months
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* NOTE
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The ideal location for this person would be Chicago, IL, but the role can be 100% remote. At some time in the future, the goal would be for this person to convert employee, and at that time potentially work from a Chicago area office, which is why that location is preferred.

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* Position Summary
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• The Executive Assistant, US Advanced Synthesis reports into the Global Head of Advanced Synthesis's PMO and acts as a highly proactive, organized, and technology-savvy Executive Assistant to support senior leaders within the Advanced Synthesis business in the United States.
• This role provides executive support to multiple leaders across fast-paced, highly matrixed, global Advanced Synthesis business platform.
• n addition to traditional executive support responsibilities, this individual will play an important coordination role across U.S.
  
  -based leadership activities, events, and organizational initiatives.
• The role requires someone who is highly adaptable, operationally minded, comfortable working across time zones and functions, and energized by creating structure, efficiency, and seamless coordination in dynamic environments.
• The ideal candidate is resourceful, detail-oriented, and forward-thinking, with strong judgment, excellent communication skills, and a passion for leveraging technology and process improvements to enhance productivity and effectiveness.

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* Primary responsibilities are
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• Calendar Management;
• Expense Management (documenting, recording, uploading)
• Event and travel planning
• Scheduling conferences, Sales Meetings,
• Partner with EMEA-based EAs to support EMEA managers traveling in the US

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* Executive Support
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• Provide executive administrative support to multiple U.S.
  
  -based senior leaders within the Advanced Synthesis organization
• Manage complex calendars across multiple time zones, functions, and stakeholder groups
• Coordinate domestic and international travel arrangements, itineraries, logistics, and expense management
• Support meeting preparation, agenda coordination, action tracking, and follow-up activities
• Help prioritize competing requests and ensure smooth day-to-day executive operations
• Maintain a high degree of professionalism, discretion, confidentiality, and responsiveness

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* Coordination & Operational Support
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• Coordinate U.S.
  
  -based leadership meetings, workshops, town halls, customer visits, and organizational events
• Support planning and logistics for leadership team meetings, conferences, site visits, and commercial events
• Partner closely with site teams, internal communications, commercial teams, and leadership stakeholders to coordinate activities and ensure alignment
• Assist with tracking organizational communications, meeting cadences, event planning activities, and leadership engagement initiatives
• Coordinate travel logistics and scheduling support related to leadership meetings and broader organizational activities
• Serve as a key coordination point for U.S.
  
  -based activities supporting the broader Advanced Synthesis leadership team
• Leverage technology, digital tools, and automation opportunities to improve efficiency, organization, and communication workflows
• Support continuous improvement of administrative processes, coordination practices, and operational organization
• Utilize collaboration and productivity tools effectively across a globally distributed organization
• Help establish streamlined ways of working and improve visibility across leadership activities and priorities

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* Education
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• Bachelor's Degree in Business Administration or related field
• Preferred:
  Master's Degree in Business…