Clerical Assistant Casual

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The Division of Enrollment Management at Rutgers University–Newark (RU‑N) is committed to attracting, enrolling, and supporting students throughout their academic journey. The division includes One Stop Student Services (integrating Financial Aid and the Registrar), the Offices of Undergraduate and Graduate Admissions, and the Center for Pre‑College Programs.

The Clerical Assistant will play a critical role in supporting daily operations within the Office of the Registrar and across the Division of Enrollment Management.

Rutgers University‑Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Clerical Assistant. Reporting to the Associate Registrar. This position provides assistance to the registration, records and support services within the Office of the Registrar. This position is responsible for and not limited to the following:

• Assist in year‑round registrations, processing of verifications, transcripts/apostilles, diplomas and record updates and inquiries ensuring FERPA Compliance.
• Audit and maintain student academic records; rosters, grade changes as aligned with policies. Inventory, scan, index and archive documents in compliance with retention schedules.
• Responsible to utilize professional judgment on an individual basis to adjust student records within the appropriate compliance standards.
• Manage salesforce cases and calls from students, faculty, staff and third parties.
• Audit data to ensure accuracy to meet state reporting deadlines.
• Continually review, support and update training materials and practices to align with professional standards and to maximize efficiency.

FLSA Nonexempt

Salary Details $15.92 to $20.00 Per Hour

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Part Time

Working Hours 19.75

Daily Work Shift Day

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Flex Work@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .

Payroll Designation People Soft

Terms of Appointment Temporary Staff Appointment - Hourly

• High School diploma or…