Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The School of Nursing is one of eight schools that make up Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education.

The School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelor’s, master’s, post-master’s certificate, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Department of Student Engagement and Wellbeing within the School of Nursing. The Administrative Assistant is a critical member of the Department of Student Engagement and Wellbeing, supporting the Assistant Dean and the staff to fulfill the department’s mission of providing excellent service to all School of Nursing students through various forms of communication for all four sites of Student Engagement and Wellbeing’s staff and students and community of Rutgers University.

This position reports to the Assistant Dean for Student Engagement and Wellbeing, with a dotted line reporting to the Assistant Director for Student Engagement and Wellbeing – Newark, and the Department Administrator for Administration and Student Affairs, and is responsible for managing the processes for the department including the following: budget management, budget tracking, operations for event planning, room reservations, facilities request and work orders, tracking student curriculum records, confidential students of concern, benchmarking, preparing important files for meetings, compiling data, and managing complex calendars.

Among the key duties of the position are the following:

• Provides support for regularly scheduled in-service training programs and retreats related to professional development and leadership development for students.
• Assures the confidentiality of this process, and monitors that the process is working well with the external reviewers.
• Prepares, explains, and implements administrative guidelines and departmental procedures to staff and to the general public.
• Provides executive support to the department of Student Engagement and Wellbeing (full and part-time).
• Prepares items to process reports.
• Ats as the primary contact for website updates.
• Disseminates information to faculty, staff and to the students.
• Coordinates events and appropriate logistics (venue, ordering food, coordinating audio/visual needs, drafting and distributing invitations, tracking RSVPs).
• Communicates with faculty, staff, students and guests, and vendors in planning special events. Provides resolutions to an assortment of problems of moderately complex scope.
• Uses judgment within defined practices and procedures.
• Assists with other duties as assigned.

FLSA Nonexempt

Grade 03

Minimum Salary

Minimum Salary

Mid Range Salary

Mid Range Salary

Maximum Salary

Maximum Salary

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair…