Senior Executive Secretary

Job Description Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Job Description Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible. We are looking to hire an Senior Executive Secretary!

The Senior Executive Secretary provides high-level administrative support to various leadership positions. Manage executive schedules, coordinate meetings and travel arrangements, handle correspondence, and assist in preparing reports and presentations. They are responsible for maintaining confidentiality, managing sensitive information, and ensuring efficient communication between executives and other stakeholders. May also supervise other administrative staff and handle special projects as assigned. Provides administrative support to manger and department.

• Communicates and/or coordinates supervisor's instructions and desires with various individuals and/or departments.
• Furnishes and obtains information from other principals or outside representatives.
• Receives and screens telephone calls, letters, and/or visitors for the principal. Answers routine questions, obtains and furnishes information as necessary.
• Schedules appointments and arranges meetings, conferences and travel.
• Organizes and maintains supervisor's correspondence and records, following up on pending matters with limited direction.
• Transcribes dictation as appropriate, often of a highly technical and/or confidential nature.
• Routes or answers routine correspondence not requiring supervisor's attention.
• Drafts correspondence for supervisor's final approval.
• Prepares special reports, gathering, summarizing, and analyzing data.
• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as the office resource for word processing and spreadsheet applications.
• Organizes and expedites flow of work through supervisor's office. Initiates follow-up action.
• May oversee the work of other administrative and junior staff.

• High school diploma or equivalent and six (6) years of applied experience
• Previous experience with time keeping software
• Previous experience with Procurement Card usage and policies

• Strong verbal and written communication skills
• Proficient knowledge of Microsoft Office Suite software
• Proven ability to support senior leadership

• Knowledge of Kronos software

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans:
• 401(a) - Retirement plan with a 6% employer contribution
• 401(k) - Retirement saving plan with up to an 3% company match
• 457(b) - Deferred Savings Plan

NJ TRANSIT is an Equal Opportunity Employer.

$45,000 - $85,000