CFO - Chief Financial Officer

Position: CFO - Chief Financial Officer New

Chief Financial Officer (CFO)

Location: Newark, NJ
Position Type: Full-Time
Schedule: Monday–Friday, Standard Business Hours
Salary: DoE

Position Summary

We are seeking an experienced and strategic Chief Financial Officer (CFO) to oversee all financial operations across a multi-entity, multi-property real estate portfolio. This role is responsible for full financial leadership, including cash management, accounting oversight, reporting, compliance, and coordination with external accountants, banks, and partners.

The CFO will play a critical role in maintaining financial integrity, optimizing operations, supporting ownership with clear reporting, and ensuring timely execution of all financial obligations. This position requires deep real estate accounting experience, strong leadership, and the ability to manage complex financial structures with precision.

Key Responsibilities Financial Leadership & Strategy

• Oversee all financial operations across multiple properties and entities
• Maintain accurate, timely financial records and reporting
• Develop and maintain clear monthly, quarterly, and annual financial reporting packages
• Serve as the primary financial liaison to ownership, banks, and external accountants

Banking & Cash Management

• Oversee all bank accounts and monitor daily balances
• Ensure adequate liquidity and proper cash allocation
• Perform and review monthly bank reconciliations for all accounts

Payroll Oversight

• Coordinate payroll processing with third-party payroll provider
• Ensure payroll accuracy, compliance, and timely processing
• Manage monthly payroll bill-backs between affiliated entities

Tenant Bill-Backs & Reconciliations

• Oversee tenant bill-backs on a monthly, quarterly, and annual basis
• Manage year-end reconciliations for CAM, utilities, insurance, real estate taxes, and related expenses

Accounts Receivable (A/R)

• Oversee rent collection through physical checks, ACH, and Rent Cafe
• Ensure accurate posting of receipts into Yardi
• Oversee monthly tenant invoicing via Yardi Breeze

Accounts Payable (A/P)

• Oversee processing of all invoices across entities
• Ensure accurate entry of invoices into Yardi
• Review and approve A/P schedules prior to payment processing

Insurance, Compliance & Controls

• Ensure all insurance premiums are paid timely
• Ensure leasing commissions are paid accurately and on time
• Maintain strong internal controls and compliance across all financial operations

General Ledger & Recordkeeping

• Oversee maintenance of general ledgers for each property and management entity
• Ensure all financial and tenant records are properly maintained in Yardi, Dropbox, and internal systems

Financial Reporting

Prepare and oversee delivery of:

• Monthly P&Ls per property (with quarterly budget comparisons)
• Monthly portfolio-level P&Ls and YTD reporting
• Monthly balance sheets per property and portfolio
• Quarterly management company P&Ls

Month-End & Year-End Close

• Oversee month-end close on a cash basis
• Manage year-end close, including GL tie-outs and adjustments
• Provide trial balances and financials to external accountants
• Oversee preparation and distribution of K-1s to property owners

Mortgages, Taxes & Fees

• Ensure all mortgage payments are made and properly recorded
• Set up recurring wires where necessary
• Ensure real estate taxes are paid for applicable properties
• Calculate and prepare monthly management fee schedules

Utilities, Development & Special Projects

• Ensure utilities are paid and recorded accurately across all properties
• Oversee payment of development-related expenses per contractual requirements
• Track and properly allocate acquisition-related costs
• Bill partners quarterly for shared acquisition expenses

Credit Card Oversight

• Review and approve all credit card charges
• Ensure timely payment of balances
• Allocate expenses correctly across entities

External Relations

• Respond to bank requests for financial documentation
• Work closely with external accountants on audits and tax filings

Access & Authority

• View-only access to all bank accounts (no check signing or fund transfers)

Qualifications

• Extensive experience in senior-level accounting or financial leadership
• Strong real estate accounting background required
• Proficiency with Yardi (Breeze or Voyager preferred)
• Advanced Excel and financial reporting skills
• Experience managing multi-entity, multi-property portfolios
• Highly organized, detail-oriented, and dependable

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