Secretary Department, Radiation Oncology LYONS AVENUE Newark, NJ

Secretary Department, Radiation Oncology job at 201 LYONS AVENUE. Newark, NJ.

Job Title:

Secretary Department

Location:

Newark Beth Israel Medical Ctr

Department Name:
Radiation Oncology

Req #:

Status:
Hourly

Shift: Day

Pay Range: $19.70 - $19.70 per hour

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

The Radiation oncology Secretary plays a key role in supporting efficient daily operations within the Outpatient Radiation Oncology department. This position is responsible for registering and scheduling patients, maintaining accurate records, and ensuring seamless communication among staff, patients, and external partners. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced clinical environment.

The Secretary ensures complete and timely patient registration, verifies necessary authorizations, and supports billing processes by accurately dropping daily charges. The position also provides administrative support to the department, including managing telephone coverage, maintaining office supplies, and handling incoming mail. This role participates in daily huddles and rounds to effectively communicate departmental needs and updates. Proficiency in the electronic medical record (EMR) system and the ability to maintain organized filing and documentation systems are essential.

Required:

• High School Diploma
• 2 years medical office experience
• 2 years customer service experience
• Knowledge of working with EMR, and knowledge of CPT codes

• Shift- 8:00am-4:00pm
• Monday-Friday
• Full Time /Day

• Register patients within the department
• Schedule patients within the department
• Maintains appropriate records and establishes departmental filing systems to ensure the expeditious retrieval of information so that department head and/or department staff can accomplish their responsibilities in time frames
• Assist with achieving all charts
• Answers telephone, divert calls, receives and relays messages accurately
• Ensures and maintains adequate levels of office supplies and equipment
• Participates in overall telephone coverage on behalf of the entire Department and maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages in a professional and courteous manner at all times
• Open incoming mail, screen for priority items and facilitate timely referral of issues to appropriate parties as instructed
• Attend daily huddle within Outpatient Oncology departments and report back pertinent information to Radiation Oncology
• Attends daily rounds within Radiation Oncology department. Order supplies for department as needed.
• Knowledge of EMR
• Drop billing charges daily
• Knowledge of checking and ensuring patient have updated prior authorization for treatment
• Collaborate with financial coordinators as needed
• Performs other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and…