Coordinator Scheduling, Heart & Vascular Service Line

Job Title: Coordinator Scheduling

Location: Newark Beth Israel Medical Center, 201 Lyons Avenue, Newark, NJ

Department: Heart & Vascular Service Line

Req #:

Status: Full-Time (Hourly)

Shift: Day (8:00am–4:00pm, Monday–Friday)

Pay Range: $17.60 – $25.00 per hour

Pay Transparency: The above reflects the anticipated hourly wage range for this position if hired in New Jersey. The compensation offered will depend on education, skills and experience.

Utilizes hospital system to schedule patients for all Cardiac Non-Invasive procedures, verifying that all patient demographic information is current and accurate. Answers calls promptly, with accurate messages taken. Manages front office schedule according to staffing and resources. Coordinates patient throughput and ensures daily schedule is followed. Assists with organization of patient charts and in the duplication and distribution of test results.

Maintains the physical environment of the area and performs other office duties as assigned.

• High School Diploma
• At least one year in a medical office setting (answering phones, maintaining charts, filing, exposure to medical terminology)
• Successful completion of all required orientation programs

• Knowledge of Microsoft Office

• Shift: 8:00am – 4:00pm
• Monday – Friday
• Full Time/Day

• Schedules appointments for all Cardiac-Non Invasive modalities. Ensures all patient demographic and insurance information is accurate at the time of booking.
• Attentive to front end activities so as to maximize patient throughput. Monitors patient delays, cancellations and add-on patients that can influence operations.
• Maintains organization of departmental patient charts as per approved format. Minimizes duplication of patient charts. Prepares patient charts for archiving.
• Ensures proper maintenance of office equipment and front end area well stocked.
• Ensures equipment has paper and toner/print cartridges in good working order and prepares a list of supplies for management as needed.
• Assist with Registration when needed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market‑competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon …and more!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high‑quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer.